Real Estate Legal Specialist - In person or Hybrid

Galway Companies, Inc, a Madison, WI based real estate management and development company, is seeking an experienced and detail-oriented Real Estate Legal Specialist to join our team. In this newly created role, you will support the lease and contract administration, ensuring legal and regulatory compliance, and facilitates legal processes and communication across our diverse real estate portfolio. Your contributions will include:

• Draft lease abstracts, amendments, key date letters to tenants.
• Prepare and file notices or letters in coordination with property management.
• File, organize, and maintain digital and physical documents.
• Maintain and update investor information and ownership changes related to large partnerships.
• New entity set-up including drafting operating agreement and filing articles of organization and EIN applications. Track deadlines and file annual reports for over 100 entities.
• Create and maintain the company’s entity organizational chart.
• Support due diligence for acquisitions, sales, and financing activities including review of title, survey, deed, asset transfer forms, and preparation of property management transition letters, estoppels, SNDA’s, property management agreements, and promissory notes.
• Maintain and/or draft various employee communication related to employee handbook, health insurance, or other notices.
• Assist and support accounts payable and the accounting department, as needed.
• Various other mail, office, and support tasks, as requested.

To be successful in this role, you will bring:

• Associate or bachelor’s degree in Legal Studies, Business, Real Estate, or related field is required.
• Minimum of 5 years of experience in paralegal, legal assistant, lease administration, or compliance role – preferably in property management or real estate is required.
• Familiarity with lease structures, landlord-tenant law, and fair housing regulations in preferred.
• Excellent written communication and organization skills are required.
• High attention to detail and ability to handle confidential material with discretion and professionalism is required.
• Proficient in Microsoft Office and document management systems is required.
• Strong ability to work independently and collaboratively across teams is required.
• A Paralegal certificate, compliance certification, and/or Notary Public are preferred.

In exchange for your talents, we offer competitive pay and benefits, a great work culture, and the opportunity to work a hybrid schedule. We welcome a resume and pay requirements from you as you explore this opportunity!

About Us

Galway Companies, Inc. is a locally owned commercial and residential property management and development company. We focus exclusively on managing assets owned by our company and affiliated entities—not third-party properties—which gives us the flexibility to work outside the rigid structure often found in traditional property management firms.

We prioritize a collaborative culture, strong work/life balance, and a fun, supportive environment where our team can thrive and grow.

Job Type: Full-time

Pay: $80,000.00 - $100,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Experience:

• Microsoft Office: 2 years (Required)
• Real estate administrative: 5 years (Required)

Language:

• English (Required)

License/Certification:

• Paralegal Certificate (Preferred)
• Certified Notary Public (Preferred)

Ability to Commute:

• Monona, WI 53713 (Required)

Work Location: Hybrid remote in Monona, WI 53713