Real Estate Specialist

1.0 FTE Full time Day - 08 Hour R2653486 Hybrid 108460036 Real Estate and Transactions Facilities & Hospitality MENLO PARK, 145 El Camino Real, California

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Day - 08 Hour (United States of America)

This is a Stanford Health Care job.

A Brief Overview
The Real Estate Specialist operates as a senior individual contributor, overseeing routine and moderately complex lease renewals, amendments, and landlord interactions across Stanford Health Care, Stanford Medicine Children's Health, Stanford Health Care Tri-Valley, and Stanford Medicine Partners. As a shared service, this role ensures continuity of critical facilities, protects organizational interests in negotiations, and maintains accurate portfolio data to support enterprise-wide real estate strategy. The Specialist provides input to operational goals and may lead small projects or initiatives within the real estate function.

Locations
Stanford Health Care

What you will do

• Lease & Transaction Management
• Manage routine lease renewals, amendments, and option exercises to ensure uninterrupted occupancy of critical facilities.
• Track key lease dates and obligations, coordinating with Lease Administration and internal stakeholders to ensure timely execution.
• Support due diligence activities for standard transactions, including document review, site walkthroughs, and coordination with brokers and legal counsel.
• Draft and review lease abstracts, summaries, and approval materials, ensuring accuracy and completeness.
• Prepare governance packages for renewals and amendments, confirming compliance with approval requirements.
• Stakeholder & Relationship Management
• Serve as an external-facing representative in day-to-day interactions with landlords, brokers, and property managers.
• Build and maintain positive landlord relationships to position Stanford Medicine entities as a preferred tenant and counterparty.
• Escalate complex or high-value matters to the Senior Specialist or Director while ensuring continuity in communication.
• Partner with internal teams to align documentation and financial tracking with executed agreements.
• Support the Senior Specialist and Director in preparing materials and responses for executive stakeholders.
• Market & Portfolio Intelligence
• Monitor assigned submarkets, keeping current on local rental rates, landlord practices, and broker activity.
• Gather intelligence from brokers and landlords to surface trends, risks, and opportunities relevant to upcoming renewals.
• Provide input to the Real Estate team on competitive activity and shifting market dynamics in support of broader portfolio strategy.
• Contribute data and insights to inform leadership on renewal negotiations and planning.
• Governance & Documentation
• Maintain accurate, audit-ready records in the Real Estate Database, including lease terms, key dates, and landlord contacts.
• Ensure transaction files, approvals, and supporting documentation are organized and compliant with governance standards.
• Track critical deadlines (renewal notices, amendment approvals, expirations) and proactively flag potential risks.
• Adhere to established templates, SOPs, and documentation standards to promote consistency and reliability in reporting.
• Assist with the preparation of concise, high-quality materials for leadership and governance bodies.

Education Qualifications

• .
• Relevant experience in lieu of degree may be considered and is in addition to the experience requirements for this position.

Experience Qualifications

• Three (3+) to five (5+) plus years in Real estate, leasing, or property management experience; strong communication and organizational skills is required.
• Prior experience in real estate or healthcare environments preferred.

Required Knowledge, Skills and Abilities

• Strong organizational skills with attention to detail and ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word); experience with SharePoint, Teams, or similar collaboration tools a plus.
• Strong written and verbal communication skills, with the ability to prepare polished deliverables.
• Ability to track deadlines, manage workflows, and ensure follow-through on team commitments.
• Service-oriented mindset with a proactive approach to supporting team efficiency.
• Collaborative and flexible, with the ability to work effectively across diverse Real Estate and business operations teams.

These principles apply to ALL employees:

SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.

You will do this by executing against our three experience pillars, from the patient and family’s perspective:

• Know Me: Anticipate my needs and status to deliver effective care
• Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
• Coordinate for Me: Own the complexity of my care through coordination

Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Base Pay Scale: Generally starting at $48.26 - $62.73 per hour

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.