Reception & Office Coordinator

Join Our Team as Our ReceptionOffice Coordinator!

GTM PayrollHR is seeking a highly organized, detail-oriented ReceptionOffice Coordinator who thrives in a dynamic environment and enjoys being the go-to person who keeps everything running smoothly. If you are professional, proactive, and customer-service driven, this could be the perfect opportunity for you.

This role is ideal for someone who enjoys variety in their day, takes pride in creating a welcoming atmosphere, and can confidently juggle multiple responsibilities at once.

What You'll Do

As our ReceptionOffice Coordinator, you will serve as the face and front line of the organization while supporting daily office operations across locations. You will work closely with HR to support the employee on-site experience.

Front OfficeCustomer Experience

• Greet visitors in a professional, friendly, and welcoming manner
• Manage and direct all incoming calls through our call center phone system
• Direct vendors and visitors to the appropriate departments
• Project a positive, professional image when representing the company

Office OperationsFacilities

• Coordinate building maintenance needs across all locations
• Oversee conference room scheduling and ensure rooms and technology are ready
• Receive, sort, and distribute incoming mail
• Order office supplies and maintain stocked breakrooms and beverage areas

Administrative Support

• Provide administrative support to HR and various departments
• Assist with clerical projects and special assignments
• Communicate service concerns and recommend process improvements

What We're Looking For

ExperienceEducation

• 2+ years of related administrative or office support experience
• Associate's Degree preferred

SkillsAbilities

• Strong computer proficiency and data entry skills
• Technical ability to support a multi-line or call center phone system
• Exceptional phone etiquette and professional communication skills
• Strong time management and organizational abilities
• Ability to multitask and prioritize in a fast-paced environment
• Quick thinker with solid problem-solving skills
• Comfortable interacting with individuals at all levels inside and outside the organization
• Quality-service mindset

What Makes You Successful in This Role

• Positive, cooperative, and professional attitude
• Flexible and adaptable team player
• Proactive-anticipates needs and addresses issues before they escalate
• Comfortable working both independently and collaboratively