Receptionist

POSITION SUMMARY

Perform routine clerical and administrative functions such scheduling appointments, organizing, and maintaining paper and electronic files, re-routing phone calls and providing information to callers.

Essential Functions Statement(s)

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  Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.

• Locate and attach appropriate files to incoming correspondence requiring replies.

• Open, read, route, and distribute incoming mail or other materials and answer routine letters.

• Complete forms in accordance with company procedures.

• Make copies of correspondence or other printed material.

• Compose, type, and distribute meeting notes, routine correspondence, and reports.

• Maintain scheduling and event calendars.

• Schedule and confirm appointments for clients, customers, or supervisors.

• Order and dispense supplies.

• Coordinate conferences and meetings.

POSITION QUALIFICATIONS

Competency Statement(s)

Accountability - Ability to accept responsibility and account for his/her actions.

Accuracy - Ability to perform work accurately and thoroughly.

Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.

Detail Oriented - Ability to pay attention to the minute details of a project or task.

Loyal - The trait of feeling a duty to the employer.

Organized - Possessing the trait of being organized or following a systematic method of performing a task.

Reliability - The trait of being dependable and trustworthy.

Research Skills - Ability to design and conduct a systematic, objective, and critical investigation.

Responsible - Ability to be held accountable or answerable for one’s conduct.

Communication, Oral - Ability to communicate effectively with others using the spoken word.

Communication, Written - Ability to communicate in writing clearly and concisely.

Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.

Working Under Pressure - Ability to complete assigned tasks under stressful situations.

SKILLS & ABILITIES

Education:

High School Diploma or General Education Degree (GED)

Experience:

2-5 Years of Experience

Computer Skills:

Microsoft Office

Immediate Joiner

Salary: Negotiable