Receptionist

Job Summary:

Receptionist is responsible to serves as the first point of contact for clients, visitors, and partners, representing the company in a professional and welcoming manner. The role includes managing front desk operations, answering calls, handling inquiries, and supporting administrative tasks to ensure smooth office operations within the real estate environment.

Responsibilities :

• Greet and welcome clients, visitors, and vendors in a professional manner.
• Answer, screen, and forward incoming phone calls promptly and accurately.
• Provide basic and accurate information in person and via phone/email.
• Schedule and confirm appointments and property viewings.
• Maintain the reception area and ensure it is tidy and presentable.
• Receive, sort, and distribute daily mail and deliveries.
• Assist agents and managers with administrative tasks such as photocopying, filing, and data entry.
• Manage office supplies and coordinate with vendors for replenishment.
• Maintain visitor logs and follow office security procedures.
• Support event planning, company meetings, and office communications as needed.

Qualifications:

• High school, diploma additional certification in office management or administration is a plus.
• 1- 3 years of relevant experience.
• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Professional appearance and friendly personality.
• Strong communication and customer service skills.
• Ability to handle multiple tasks and prioritize responsibilities.
• Familiarity with real estate terminology or previous experience in a real estate environment is a plus.