Receptionist

Contract: 12 months (renewable and extendable)

Employment: Outsourced through Manpower Middle East

Role:

We are looking for a friendly, organized, and professional Receptionist to be based in our client's Dubai office. The successful candidate will be the first point of contact for visitors and clients, ensuring a welcoming front-desk experience while providing essential administrative support to the office.

Responsibilities:

Front Desk & Guest Management

• Greet visitors, clients, and employees in a professional and courteous manner
• Manage visitor sign-in and coordinate guest waiting and meeting arrangements
• Handle incoming calls, emails, and general inquiries, directing them appropriately
• Maintain a welcoming, organized, and professional reception area at all times

Reception & Office Support

• Ensure the reception desk and common areas are tidy, stocked, and presentable
• Coordinate meeting room bookings and assist with meeting setup when needed
• Receive, sort, and distribute mail, deliveries, and courier packages
• Liaise with office vendors and service providers as required

Administrative Support

• Assist with general administrative tasks such as data entry, filing, document management, and scanning
• Support HR, Finance, and Admin teams with ad hoc administrative tasks
• Maintain office supplies inventory and place orders when required
• Assist with travel bookings or courier arrangements if needed

Skills & Qualifications

• Previous experience as a Receptionist, Front Desk Executive, or Admin Assistant preferred
• Strong communication and interpersonal skills
• Professional appearance and positive, service-oriented attitude
• Excellent organizational and time-management skills
• Proficient in MS Office (Word, Excel, Outlook)
• Ability to multitask and handle confidential information discreetly
• Fluent in English (Arabic or other language will be a plus)