Receptionist

Overview
We are seeking an energetic and detail-oriented Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer support to visitors and clients. Your organizational skills and office management expertise will ensure smooth daily operations, creating a positive first impression for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your administrative skills in a dynamic environment that values professionalism and proactive service.

Duties

• Greet visitors warmly and direct them appropriately, ensuring a positive first impression
• Manage multi-line phone systems with professionalism, demonstrating excellent phone etiquette
• Handle incoming calls, screen inquiries, and transfer calls efficiently using office management software
• Perform data entry, filing, and maintain organized records using Microsoft Office and Google Workspace tools
• Support administrative tasks such as calendar management, appointment scheduling, and proofreading documents
• Assist with bookkeeping tasks using QuickBooks or similar accounting software when needed
• Provide customer support by addressing inquiries promptly and courteously, ensuring high levels of satisfaction
• Maintain the front desk area in a clean, organized manner, fostering a welcoming environment
• Support clerical functions including copying, scanning, and managing office supplies

Qualifications

• Proven experience in office management or administrative roles with strong clerical skills
• Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
• Prior experience with multi-line phone systems and phone etiquette is highly desirable
• Bilingual abilities are a plus to serve diverse client needs effectively
• Strong organizational skills with keen attention to detail for proofreading and data entry tasks
• Demonstrated ability to manage time effectively in a fast-paced environment
• Previous experience as a receptionist in medical or dental offices is advantageous but not required
• Personal assistant or medical receptionist experience can be beneficial for understanding specialized workflows

Join us to be part of a vibrant team where your organizational talents and customer service skills will shine! This role is essential in creating a professional atmosphere that supports our organization’s success while providing you with valuable experience in office operations.

Pay: $18.00 - $20.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person