Receptionist

Job Summary
We are seeking a dynamic and organized Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer support. Your positive attitude and strong organizational skills will ensure smooth daily operations, creating a professional and friendly environment for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your office management and administrative skills within a supportive team.

Responsibilities

• Greet visitors warmly and direct them appropriately, ensuring a positive first impression.
• Manage multi-line phone systems, screen calls, and relay messages efficiently with excellent phone etiquette.
• Maintain the front desk area, ensuring it is tidy, organized, and welcoming at all times.
• Handle data entry tasks such as filing, document proofreading, and updating records using Microsoft Office and Google Workspace tools.
• Assist with calendar management, appointment scheduling, and basic office management duties to support team operations.
• Provide customer service support by answering inquiries promptly and professionally via phone or email.
• Support clerical tasks including photocopying, faxing, mailing, and maintaining office supplies inventory.

Requirements

• Proven office experience or clerical experience with strong organizational skills.
• Proficiency in computer literacy including Microsoft Office (Word, Excel), Google Workspace, and data entry skills.
• Experience with multi-line phone systems and excellent phone etiquette.
• Bilingual abilities are highly desirable to serve diverse client needs effectively.
• Strong attention to detail for proofreading documents and managing schedules accurately.
• Exceptional time management skills to prioritize tasks efficiently in a fast-paced environment.
• Previous experience as a dental or medical receptionist is a plus; personal assistant experience is also valued.
• Knowledge of QuickBooks or bookkeeping experience is advantageous for handling basic financial tasks. Join us to be part of a vibrant team dedicated to delivering outstanding service while advancing your career in office management!

Pay: $17.00 - $19.00 per hour

Work Location: In person