Receptionist

Job Summary May-November
We are seeking a dynamic and organized Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors, clients, and staff. Your proactive approach and strong organizational skills will ensure smooth office management and a positive first impression. This paid position offers an exciting opportunity to develop your administrative expertise while supporting daily operations across various departments.

Duties

• Greet visitors warmly and professionally, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems, directing calls efficiently and courteously using proper phone etiquette
• Handle front desk responsibilities including scheduling appointments, managing calendars, and coordinating meetings
• Perform data entry, filing, and document proofreading to maintain accurate records and organized files
• Utilize office management software such as Microsoft Office, Google Workspace, and QuickBooks for administrative tasks
• Support office operations by managing incoming correspondence, maintaining supplies, and overseeing general clerical duties
• Provide customer support by addressing inquiries promptly and professionally, ensuring excellent service at all times

Experience

• Proven experience in office administration or clerical roles with a strong background in customer service
• Familiarity with front desk procedures, multi-line phone systems, and office management tools
• Bilingual skills are highly desirable to effectively communicate with diverse clients and team members
• Demonstrated proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry software
• Experience with medical or dental receptionist duties is a plus but not required; relevant personal assistant experience is beneficial
• Strong organizational skills with the ability to multitask efficiently in fast-paced environments
• Knowledge of bookkeeping or basic financial recordkeeping using QuickBooks is advantageous

Join us to be part of a vibrant team where your organizational talents shine! We value proactive individuals who thrive on delivering excellent customer support while maintaining seamless office operations. This role offers a chance to grow your administrative skills in a supportive environment dedicated to professional development.

Pay: $20.00 - $28.24 per hour

Work Location: In person