Receptionist 4

We are looking for a friendly and organized Receptionist to join our team on a contract basis in Seattle, Washington. In this role, you will oversee the reception area of a dynamic office, ensuring smooth daily operations and excellent client-facing experiences. This position requires you to be onsite in Seattle, WA, have a keen attention to detail, strong communication skills, and proficiency in administrative tasks.

Responsibilities:

• Welcome employees and visitors, issue badges, and ensure proper check-in procedures are followed.

• Maintain and audit badge access records using Excel to deactivate or create new building elevator badges as needed.

• Assist new employees with Oracle badge activation and access level adjustments.

• Handle incoming requests and escalate or distribute them to the appropriate team members.

• Submit work orders and tickets for building-related issues while coordinating with vendors or facilities teams.

• Receive and log packages and mail accurately into tracking systems.

• Provide support for administrative tasks such as printing, catering coordination, and transportation services.

• Monitor voicemail messages and ensure timely responses.

• Collaborate with the mailroom clerk and facilities team to ensure efficient operations.

• Troubleshoot badge and building access issues in coordination with the facilities team.

• Proven experience in a receptionist or administrative role, preferably in a client-facing environment.
• Strong customer service skills and the ability to communicate effectively with diverse groups.
• Proficiency in Microsoft Office Suite, including Excel, for tracking and auditing purposes.
• Familiarity with office functions such as printing, mailroom operations, and package handling.
• Ability to manage sedentary desk work while maintaining productivity.
• Basic troubleshooting skills for badge access systems and other administrative tools.
• Hospitality experience is preferred but not required.
• Comfortable handling light physical tasks, such as moving packages or using carts (nothing over 10 lbs).
TalentMatch ^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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