Receptionist & Administrative Support (Appraisal Office)

Job Summary: Are you an energetic, "people-first" professional who loves staying organized? ACT Appraisal is looking for a Receptionist and Administrative Assistant to be the face and voice of our office. You will serve as the primary "Front Line" for our company answering inbound calls, directing vendors to the right departments, and keeping our property database up to date. This is a perfect role for someone who excels at professional communication and enjoys a fast-paced office environment.

Job schedule: 10am - 6:30pm CDT

What You’ll Do (Your Day-to-Day):

• The Voice of the Office: Answer inbound calls with high energy, route them to the correct department, and take detailed messages for the team.
• Database Management: Upload and update property information and vendor documents into our central system.
• Vendor Liaison: Communicate professionally with our vendors to collect missing paperwork and verify info.
• Lender Support: Ensure all necessary documents are sent to lenders and relevant parties quickly and accurately.
• Office Coordination: Assist internal teams with general clerical needs and documentation.

What We’re Looking For:

• Reliability: You are the first person to pick up the phone; being present and ready to help is key.
• Communication: Strong professional verbal skills (especially for outbound calls to vendors).
• Tech-Savvy: Comfortable with data entry, uploading files, and navigating databases.
• Organization: Ability to handle multiple calls and tasks without losing your focus.

Pay: $17.00 - $18.70 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in East Dundee, IL 60118