Receptionist and Office Administrator

Compensation

$24.50-$30.00 Per Hour. This is a 25-Hour a week Position

Job Summary

The Office Administrator/Receptionist is responsible for managing front desk activities, providing excellent customer service, and ensuring efficient office operations. This role involves greeting visitors, handling phone calls, managing correspondence, and supporting various administrative tasks.

Main Responsibilities

• Greet and welcome visitors, clients, and employees in a professional manner.
• Answer, screen, and forward incoming phone calls while providing basic information as needed.
• Manage the office’s email communications and ensure timely responses.
• Maintain a clean and organized reception area.
• Schedule and coordinate appointments, meetings, and conference room bookings.
• Handle incoming and outgoing mail and packages.
• Maintain office supplies inventory and place orders as necessary.
• Assist with administrative tasks such as data entry, filing, and record-keeping.
• Support other departments with administrative duties as required.
• Process invoices and manage basic bookkeeping tasks.
• Ensure compliance with company policies and procedures.

Qualifications

• High school diploma or equivalent; additional certification in office administration is a plus.
• Previous experience as a receptionist or in an administrative role is preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment.
• Strong organizational skills and ability to multitask effectively.
• Excellent verbal and written communication skills.
• Customer service-oriented with a friendly and professional demeanor.
• Ability to work independently and as part of a team.

Working Environment

• This position typically requires working in an office environment during standard business hours.
• May require occasional overtime or flexibility in schedule based on office needs.