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Receptionist Cum Administrative Assistant
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- Great and assist all visitors, contractors, and vendors in a courteous and professional manner.
- Manage front-desk operations including answering incoming calls, emails, and directing inquiries to the appropriate departments.
- Maintain the visitor logbook and issue visitor badges as per company security protocols.
- Ensure compliance with Health ,Safety and Environment & security procedures for visitor access.
- Coordinate meeting room bookings and support logistics for meetings (e.g., refreshments, materials).
- Receive, sort, and distribute incoming mail, courier packages, and other deliveries.
- Assist with general administrative tasks such as data entry, document filing, printing, and scanning.
- Always maintain a clean and professional reception area.
- Support HR/Admin team with event coordination, on-boarding logistics, and employee communication.
- Liaise with facility management for office maintenance or safety issues.
- Handle confidential information with integrity and discretion.
- Ensure knowledge of staff whereabouts and maintains in and out time of staff and updates Management .HR, and accounts about the same.
- Coordinate and facilitate the visa application process (business, work, and visit visas) for managers and directors Travelling internationally.
- Prepare and compile all necessary documents required for visa applications, including invitation letters, company letters, financial proofs, and travel itineraries.
- Liaise with embassies, consulates, and visa service agencies to ensure accurate and timely processing.
- Track visa application statuses and follow up to avoid delays or rejections.
- Any Other Job or Duties assigned from time to time.
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