Receptionist / Executive Secretary (Admin Support)

Receptionist / Executive Secretary (Admin Support)

Overview:
We are currently seeking a highly organized, proactive, and versatile individual to join our team as a Receptionist / Executive Secretary. This dual-role position combines front desk management with a wide range of administrative responsibilities. The ideal candidate will be confident, detail-oriented, and capable of handling multiple tasks in a fast-paced environment.

Key Responsibilities:

• Greet visitors and clients in a professional and courteous manner, directing them to the appropriate personnel or department.
• Handle and route incoming calls, take accurate messages, and ensure timely follow-up.
• Manage incoming and outgoing mail, packages, and courier deliveries.
• Coordinate meetings, appointments, and travel arrangements for executives and team members.
• Maintain and update physical and electronic filing systems for efficient document retrieval.
• Oversee company documents and official records.
• Process and manage company bill payments, including DEWA, Etisalat, DU, internet, phone, and other facility-related services.
• Ensure smooth day-to-day office operations, including stationery, pantry, and housekeeping management.
• Act as the central point of coordination for office administration and support services.

Qualifications & Skills:

• 2–4 years of experience in a receptionist, executive assistant, or administrative role, preferably within shipping/logistics or corporate services.
• Familiarity with billing and utility platforms (DEWA, Etisalat, DU, etc.).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong verbal and written communication skills.
• Excellent organizational and time-management abilities.
• Ability to multitask, prioritize, and work efficiently under pressure.
• Positive attitude, proactive mindset, and ability to work independently with minimal supervision.

How to Apply:

If you are interested, please share your CV at careers@imgs.ca with the subject line:
“Receptionist / Executive Secretary (Admin Support)”

Job Types: Full-time, Permanent

Work Location: In person