Receptionist / Office Assistant

Job Summary

We are seeking an energetic and detail-oriented Receptionist / Office Assistant to join our dynamic team. In this vital role, you will be the first point of contact for visitors and callers, ensuring a welcoming and professional environment. You will manage front desk operations, handle administrative tasks, and support office management activities to keep our daily operations running smoothly. Your positive attitude, excellent organizational skills, and ability to multitask will contribute significantly to our team’s success.

Responsibilities

Greet visitors and clients warmly, providing exceptional customer service and ensuring a positive first impression

Answer multi-line phone systems promptly, directing calls efficiently and professionally using proper phone etiquette

Manage front desk duties including scheduling appointments, handling mail, and maintaining visitor logs

Perform data entry, filing, and document proofreading to ensure accuracy and organization of office records

Support office management tasks such as calendar management, meeting coordination, and supply inventory oversight

Utilize computer skills across Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for various administrative functions

Assist with bookkeeping activities using QuickBooks or similar accounting software when needed

Provide general clerical support including photocopying, faxing, and maintaining organized filing systems

Requirements

Proven office experience with strong clerical skills and familiarity with office management procedures

Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tools

Experience handling multi-line phone systems with professional phone etiquette

Bilingual abilities are highly desirable to serve diverse client needs effectively

Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment

Exceptional customer service skills with a friendly demeanor and clear communication abilities

Ability to manage time effectively, demonstrating strong multitasking capabilities and attention to detail

Join us in creating a welcoming atmosphere while supporting our team’s operational excellence! This paid position offers an engaging work environment where your organizational talents and proactive approach will make a meaningful impact every day.

Pay: $20.00 - $25.00 per hour

Benefits:

• Flexible schedule

Work Location: In person