Receptionist / Office Support

Overview
We are seeking a dynamic and organized Receptionist / Office Support professional to join our team! This vital role offers the opportunity to be the welcoming face of our organization while providing essential administrative support behind the scenes. As a key member of our office, you will manage front desk operations, handle multi-line phone systems, and support daily office functions with enthusiasm and professionalism. If you thrive in a fast-paced environment, possess excellent communication skills, and enjoy multitasking, this is the perfect role for you to make a positive impact every day!

Duties

• Greet visitors and clients warmly, ensuring a positive first impression of our organization
• Manage multi-line phone systems efficiently, directing calls and taking messages accurately
• Maintain a clean, organized front desk area and reception space
• Handle incoming and outgoing correspondence, including emails, mail, and packages
• Support office management tasks such as filing, data entry, and document proofreading
• Assist with calendar management and scheduling appointments for customers
• Use computer skills to update records in Microsoft Office, Google Workspace, and QuickBooks as needed
• Provide exceptional customer service by responding promptly to inquiries and supporting client needs
• Support clerical tasks such as photocopying, faxing, and maintaining office supplies

Requirements

• Proven experience in office support roles or administrative assistance with strong clerical skills
• Proficiency in Quickbooks desktop, Google Workspace tools
• Familiarity with multi-line phone systems and professional phone etiquette
• Bilingual abilities are highly desirable to assist diverse clients and team members
• Experience with bookkeeping is a plus for handling basic financial tasks
• Excellent organizational skills with keen attention to detail and accuracy
• Strong time management skills to prioritize tasks effectively in a busy environment
• Previous experience as a receptionist or in customer support roles preferred
• Ability to handle confidential information discreetly and professionally

Join us in creating a welcoming environment where every visitor feels valued! This paid position offers an engaging work atmosphere where your organizational talents will shine. If you’re energetic, detail-oriented, and eager to contribute your office expertise, we want to hear from you!

Potential raise based on performance after 120 day probationary period!

Pay: $16.00 - $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Work Location: In person