Receptionist / Office Support

Overview
Join our dynamic team as a Receptionist / Office Support professional and become the friendly face and organizational backbone of our office! This vital role combines front desk responsibilities with essential administrative support, ensuring smooth daily operations. You will be the first point of contact for visitors and callers, managing communications with enthusiasm and professionalism. Your organizational skills and office management expertise will help create an efficient, welcoming environment that supports our team’s success. This position offers an exciting opportunity to show off your administrative skills while contributing to a vibrant workplace.

Responsibilities

• Greet visitors warmly, direct them appropriately, and manage procedures with excellent customer service.
• Operate multi-line phone systems, answer inquiries, and route calls efficiently using proper phone etiquette.
• Complete activities including scheduling appointments, handling mail and maintaining daily logs.
• Perform data entry, filing, and document proofreading to ensure accuracy and organization across all office records.
• Support office management tasks such as calendar management, supply ordering, and coordinating meetings.
• Use computer skills in Microsoft Office and other software to prepare reports, correspondence, and presentations.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software when needed.

Requirements

• Proven office experience or clerical experience demonstrating strong organizational skills and attention to detail.
• Excellent communication skills in English; bilingual abilities are a plus for serving diverse clients and staff.
• Proficiency in computer literacy including Microsoft Office suite (Word, Excel, Outlook) and data entry tools.
• Strong phone etiquette skills with experience managing multi-line phone systems effectively.
• Ability to handle multiple tasks simultaneously while maintaining professionalism and a positive attitude.
• Experience in customer service or customer support roles specifically in the construction industry is highly desirable.
• Familiarity with office management procedures such as filing systems, calendar management, and proofreading documents. Embark on a rewarding career where your organizational talents shine! We value energetic individuals who thrive in fast-paced environments and are eager to support our team’s success through exceptional administrative support. This role is paid — your dedication helps us create a welcoming space for everyone who walks through our doors!

Pay: $17.00 - $20.00 per hour

Benefits:

• Health insurance
• Paid time off

Experience:

• Accounts receivable: 5 years (Preferred)
• Customer relationship management: 5 years (Preferred)
• Customer service: 5 years (Preferred)
• Accounts payable: 5 years (Preferred)
• Customer support: 5 years (Preferred)

Work Location: In person