Receptionist/Administrative Assistant

Join our dynamic team as a Receptionist/Administrative Assistant, where you'll be the welcoming face of our organization and the backbone of our daily operations. This energetic role offers an exciting opportunity to utilize your office management skills, provide exceptional customer service, and keep our administrative functions running smoothly. If you thrive in a fast-paced environment and enjoy multitasking with a positive attitude, this position is perfect for you! You will play a vital role in ensuring seamless communication, efficient office workflows, and outstanding support to both clients and team members.

<Duties>

• Greet visitors and clients warmly, creating a professional and friendly first impression at the front desk
• Manage multi-line phone systems with excellent phone etiquette, directing calls accurately and promptly
• Handle incoming and outgoing correspondence, including emails, mail, and courier services
• Maintain organized filing systems—both physical and digital—ensuring easy retrieval of documents
• Perform data entry tasks using Microsoft Office and Google Workspace to update records, schedules, and reports
• Assist with appointment scheduling, calendar management, and coordinating meetings or events
• Support bookkeeping activities using CRM for invoicing, billing, and expense tracking
• Provide clerical support such as proofreading documents, managing office supplies inventory, and performing general administrative duties

<Experience>

• Proven office management or administrative experience in a professional setting
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills
• Experience with multi-line phone systems and excellent phone etiquette
• Bilingual abilities are highly valued to assist diverse client needs effectively
• Familiarity with bookkeeping software is preferred for handling financial tasks
• Demonstrated organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Previous experience in customer service or as a receptionist—preferably in construction offices—is advantageous
• Strong attention to detail for proofreading documents and maintaining accurate records

This paid position offers an engaging environment where your organizational talents will shine. We value proactive individuals who are eager to contribute to a well-organized office while delivering exceptional support to our clients and team members. Join us to be part of a vibrant workplace that appreciates your skills and dedication!

Bilingual Spanish, Preferred

Pay: $19.00 - $21.00 per hour

Work Location: In person