Receptionist/Administrative Assistant

Overview
We are seeking a dedicated and organized Receptionist/Administrative Assistant to join our team. This position is responsible for efficient operations of the front office and working with committees and all staff members in the aspects of administration, communication, and worship. This is an hourly part-time position (28 hours/week). The ideal candidate will possess strong communication skills, a professional demeanor, and the ability to manage multiple tasks efficiently.

Primary Responsibilities

• Monitor security cameras and access controlled office door to buzz guests into the office.
• Greet visitors and direct to appropriate person or area and provide information as needed and assist with requests.
• Answer and manage phone calls: forward calls to appropriate staff member or take message or transfer to voice mail; provide information when appropriate.
• Maintain church database (Church360 Members), including but not limited to: attendance, deaths, births, transfers, new members, baptisms, marital status, visitors, membership records, family interests and information, etc.
• Coordinate and oversee office staff volunteers.
• Provide administrative assistance to assigned staff, committees and teams (i.e., Clergy, Administrator, Library Team, Caregiver Ministry, Membership Team)
• Attend staff meetings/planning sessions and take and prepare minutes.
• Prepare and coordinate incoming and outgoing physical mail.
• Monitor committee mailboxes in front office area.
• E-mail, text, or mail notifications and reminders.
• Perform typing, copying, folding or other tasks as requested by clergy, staff, or committees.
• Monitor office supply usage and notify Administrator of supply or maintenance needs.

The listed duties above are not all-inclusive, but serve as a minimal guideline, which could lead to greater activities and responsibilities for the Secretary.

Qualifications, Skills, and Abilities

• A professed faith in Jesus Christ as Lord and Savior and a heart to follow Christ and love people.
• Friendly, welcoming presence and communication face-to-face, on the phone and in written communication.
• Working knowledge of multi-line phone systems.
• Familiarity with basic office equipment such as computers and copiers.
• Proficiency with Windows and Microsoft Office (Outlook, Word, Excel, Publisher) as well as Google Drive.
• Well-organized, superior communications skills, great attention to detail.
• Able to organize volunteer teams.
• Accurate communication and confidentiality in all issues including minister counseling, etc.

Job Type: Part-time

Pay: $17.00 - $18.00 per hour

Expected hours: No less than 28 per week

Benefits:

• Paid time off

Work Location: In person