Receptionist/Administrative Assistant

Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role offers an exciting opportunity to be the first point of contact for visitors and callers while providing essential administrative support across various office functions. You will play a key role in maintaining a welcoming environment, managing communications, and ensuring smooth daily operations. If you thrive in a fast-paced setting, possess excellent organizational skills, and enjoy supporting a busy office environment, this position is perfect for you!

Duties

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems with professionalism, demonstrating excellent phone etiquette and customer support skills
• Handle incoming calls, direct inquiries accurately, and take detailed messages when necessary
• Perform data entry, filing, and document proofreading to maintain accurate records and correspondence
• Utilize office management tools such as Microsoft Office, Google Workspace, and QuickBooks for daily administrative tasks
• Schedule appointments, manage calendars, and coordinate meetings efficiently
• Assist with bookkeeping tasks including basic bookkeeping and invoice processing as needed
• Support office management activities by organizing supplies, maintaining filing systems, and overseeing general clerical duties

Requirements

• Proven experience in an office environment or as a receptionist with strong clerical skills
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills
• Familiarity with multi-line phone systems and professional phone etiquette
• Strong organizational skills with the ability to prioritize tasks and manage time efficiently
• Previous experience in customer service or customer support roles demonstrating professionalism and communication skills
• Knowledge of QuickBooks or bookkeeping experience is a plus
• Experience working as a dental or medical receptionist or personal assistant is advantageous but not required

Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who are eager to contribute to our positive work environment while developing their administrative expertise. This paid position offers an engaging opportunity to grow your career in office management while supporting our mission of delivering exceptional service.

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person