Receptionist/Administrative Assistant

Job Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our accounting firm! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills to create a welcoming environment for clients, visitors, and staff alike. This paid position offers an exciting opportunity to develop your office management skills while supporting a professional and friendly workplace.

Responsibilities

• Greet visitors warmly, providing outstanding customer service at the front desk
• Manage multi-line phone systems efficiently, directing calls and taking accurate messages
• Handle scheduling tasks such as calendar management and appointment setting using Microsoft Office
• Perform data entry, filing, and document proofreading to maintain organized records
• Assist with office management duties including supply inventory, mail distribution, and basic bookkeeping
• Support administrative tasks such as managing emails, processing tax returns, and supporting personal assistant functions when needed
• Maintain a professional appearance at the front desk while demonstrating excellent phone etiquette and organizational skills

Skills

• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience with multi-line phone systems and front desk operations
• Excellent organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Clerical experience including data entry, filing, proofreading, and document management
• Knowledge of office management procedures along with customer service expertise to support client interactions
• Familiarity with bookkeeping software such as QuickBooks and basic knowledge of accounting firm receptionist duties is a plus
• Strong typing skills combined with attention to detail for accurate data entry and correspondence processing

Join us in creating a welcoming environment while supporting essential office functions! This role is perfect for motivated individuals eager to grow their administrative career in a vibrant workplace.

Pay: $20.00 - $25.00 per hour

Work Location: In person