Receptionist/Administrative Assistant

Company Overview
Manufacturing facility water and wastewater screening equipment tailored to meet the unique needs of municipal and industrial clients.

Position Summary

Compiles and distributes daily announcement and absence report email
We are seeking a organized Receptionist/Administrative Assistant to join our team. In this vital role, you will serve as the first point of contact for visitors and callers, manage front desk operations, and provide essential administrative support across departments.

Responsibilities

• Answer the phone in a timely manner and screens incoming calls, responding independently when possible or re-routing whenever necessary
• Meets and greets all visitors; maintains visitor log, provides visitor badges or nametags and safety glasses for anyone entering the production area
• Presents a friendly, welcoming environment for visitors and employees alike
• Compiles and distributes daily announcement and absence report email
• Receives and sorts incoming mail and deliveries; prepares and mails outgoing materials
• Performs general office duties including data entry, scanning, filing, faxing, and correspondence
• Maintains office supply inventory, company apparel and submits re-order recommendations
• Assists with Accounts Payable/Receivable documentation and related files
• Assists with compilation of all Company literature as requested
• Provides administrative support, including running errands, coordinating lunch arrangements, and preparing correspondence or reports

Qualifications

• High school diploma
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Professional personal presentation
• Knowledge of administrative and clerical procedures
• Excellent communication skills, both written and verbal, in positive or negative situations
• Highly organized with attention to detail
• Adaptability/Flexibility - has the ability to adapt to changes in the work environment and deal with frequent change, delays or unexpected events
• Self-motivated, comfortable working independently and as part of the team
• Dependability - consistently at work and on time (or notifies if late or absent prior to being late of absent), follows instructions, responds to management direction
• Respect for the Company’s resources; treat company equipment, funds, time and co-workers with respect

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person