Receptionist/Administrative Assistant

Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team. This vital role offers an exciting opportunity to be the first point of contact for visitors and callers, while also providing essential administrative support to ensure smooth office operations. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, with a passion for delivering outstanding customer service. This paid position is perfect for someone eager to grow their office management experience in a fast-paced environment.

Responsibilities

• Greet visitors and clients warmly, providing professional front desk reception and assistance
• Manage multi-line phone systems, directing calls efficiently and courteously
• Handle incoming correspondence, emails, and inquiries with promptness and professionalism
• Maintain organized filing systems, data entry, and document proofreading to ensure accuracy
• Support office management tasks such as calendar scheduling, appointment setting, and calendar management
• Assist with bookkeeping tasks using QuickBooks or similar accounting software
• Perform clerical duties including copying, scanning, faxing, and maintaining office supplies
• Provide customer support by addressing inquiries and resolving issues effectively
• Manage Google Workspace tools (Docs, Sheets, Calendar) for daily operations

Experience

• Proven office experience or administrative support background in a professional setting
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
• Experience with multi-line phone systems and phone etiquette best practices
• Bilingual skills are highly desirable to serve diverse clients and visitors effectively
• Demonstrated organizational skills with the ability to prioritize tasks efficiently
• Previous experience in customer service or customer support roles preferred
• Clerical experience including data entry, filing, proofreading, and document management is advantageous
• Knowledge of office management procedures such as calendar management and personal assistant tasks is a plus
• Familiarity with medical or dental receptionist duties is beneficial but not required

Join us to be part of a vibrant team where your organizational talents and customer service skills will shine! This role offers an engaging environment where you can develop your administrative expertise while making a positive impact every day.

Pay: From $18.00 per hour

Benefits:

• 401(k)
• Paid time off

Work Location: In person