Receptionist/Administrative Assistant

We are looking for a dedicated and detail-oriented Receptionist/Administrative Assistant to join our team on a contract basis in Lakeland, Florida. This contract position will support the front office and administrative functions to ensure smooth operations while our current staff member is on leave. If you excel in organization, multitasking, and providing excellent customer service, we encourage you to apply.

Responsibilities:
• Manage incoming calls, directing them to the appropriate individuals or departments.
• Welcome clients, vendors, and visitors, ensuring a positive and detail-oriented first impression.
• Schedule attorney-client meetings and handle related administrative tasks.
• Collect and relay information from potential clients to attorneys, including conducting conflict checks.
• Oversee conference room schedules and ensure rooms are prepared for meetings.
• Process incoming and outgoing mail, including date-stamping and distribution.
• Maintain the reception and lobby areas to ensure a clean and organized appearance.
• Monitor and restock office supplies, snacks, and beverages as needed.
• Assist with kitchen upkeep, including cleaning counters, running the dishwasher, and organizing food items.
• Record and maintain monthly mileage logs for attorneys and staff.
• Minimum of 1 year of experience in receptionist or administrative roles.
• Proficiency in handling multi-line phone systems and inbound call management.
• Strong skills in scheduling appointments and managing calendars.
• Ability to organize daily mail processes, including distribution and outgoing mail preparation.
• Familiarity with maintaining office supplies and inventory.
• Excellent communication and interpersonal skills to interact with clients and staff.
• Detail-oriented with the ability to manage multiple tasks efficiently.
• Reliable and attentive to detail demeanor suitable for a law office environment.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.