Receptionist/Administrative Assistant

Job Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring our office runs smoothly and efficiently. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills to create a welcoming environment for visitors and provide top-notch support to our team. This paid position offers an exciting opportunity to develop your office management skills within a professional and supportive setting.

***Scheduled Hours are 7am to 12pm until the regular hours of operation resume to 7am to 4pm and then you would be required to work these hours.***

Duties

• Greet visitors warmly and professionally, managing the front desk with enthusiasm and efficiency
• Answer multi-line phone systems promptly, directing calls accurately and courteously
• Manage appointment scheduling and calendar coordination using Microsoft Office and Google Workspace tools
• Perform data entry, filing, and document proofreading to maintain organized records
• Support office management tasks such as supply ordering, inventory tracking, and basic bookkeeping using QuickBooks
• Track and count the inventory
• Provide exceptional customer service by assisting clients, vendors, and team members with inquiries
• Handle clerical duties including typing reports, managing correspondence, and maintaining organized files
• Support personal assistant tasks such as calendar management and travel arrangements when needed

Requirements

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent computer literacy, including data entry, proofreading, and document formatting
• Strong phone etiquette skills with experience managing multi-line phone systems
• Knowledge of office management software such as QuickBooks is preferred
• Previous experience in customer service or medical/dental reception is a plus
• Exceptional time management skills with the ability to prioritize tasks efficiently
• Demonstrated professionalism in handling confidential information with discretion
• A Valid Driver's License (Short Errands maybe needed at times.)

Join us in creating a vibrant workplace where your organizational talents shine! This role offers a rewarding environment for those passionate about delivering outstanding support while growing their administrative expertise.

Pay: $12.00 per hour

People with a criminal record are encouraged to apply

Work Location: In person