Receptionist/Administrative Assistant

Overview
We are seeking a dynamic and highly organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent communication skills, and possess a proactive attitude to keep our office running efficiently. This paid position offers an exciting opportunity to develop your office management skills while supporting our team’s success.

Duties

• Greet visitors and clients warmly, providing professional and friendly customer service at the front desk
• Manage multi-line phone systems, directing calls accurately and courteously using proper phone etiquette
• Handle incoming correspondence, emails, and inquiries promptly and efficiently
• Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office tools
• Perform data entry, proofread documents, and support clerical tasks such as copying, scanning, and faxing
• Schedule appointments, manage calendars, and coordinate meetings for staff or executives
• Assist with bookkeeping tasks using QuickBooks or similar accounting software, including invoice processing and expense tracking
• Insurance eligibility checks and prior authorizations submissions
• Provide administrative support to various departments as needed, including personal assistant duties or project assistance

Experience

• Proven experience in office administration or clerical roles within a professional setting
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Previous experience handling multi-line phone systems and providing exceptional customer service or customer support
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Knowledge of QuickBooks or bookkeeping software is a plus for handling basic financial tasks
• Experience in medical or dental reception is advantageous but not required; relevant healthcare reception experience will be considered
• Demonstrated attention to detail with proofreading skills to ensure accuracy in all communications

Join us in creating a welcoming environment where professionalism meets efficiency! This role offers an engaging work atmosphere where your organizational talents make a real difference every day. If you’re passionate about delivering outstanding customer service while supporting seamless office operations, we want to hear from you!

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Expected hours: 40 per week

Work Location: In person