Receptionist/Administrative Assistant

Bezaire, Ledwitz & Associates is a thriving Estate Planning Law Firm seeking a positive and motivated, full-time Director of First Impressions/Receptionist to join our team. Our firm is dedicated to helping people in the areas of Estate Planning, Estate Administration, Estate Litigation, and Probate Law through kindness, dignity, and compassion. This is a great opportunity for someone who is looking to gain administrative experience, enjoys helping people, and is looking to grow professionally.

Primary Responsibilities:

· Answering, routing, and screening of incoming calls on a multi-line telephone system

· Greeting clients and visitors and answering visitor inquiries

· Scheduling and coordinating appointments for legal staff

· Serving beverages to clients and visitors

· Maintaining the lobby and other public areas

· Scanning, photocopying, faxing, and filing documents

· Assist with sending and receiving of mail/packages and routing to the appropriate staff

· Assembly and organization of client files

· Miscellaneous office tasks (restocking office supplies, kitchen maintenance, general office tidiness)

Required:

· Respect for confidentiality and discretion

· Attention to detail

· Proficiency in Microsoft Outlook and Word

· Excellent written and oral communication skills

· Ability to multi-task

· Time management skills and ability to work independently, as well as with a team

· Patience in dealing with clients

· Positive, upbeat attitude

· Be able to lift 20 lbs.

Preferred:

· Notary Public Certification

· Flexible schedule, ability to work occasional off-hours

· Bilingual

Job Type: Full-Time

Benefits: Paid time off, sick time, paid holidays, medical, 401(K) participation (after qualifying period)

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Referral program

Work Location: In person