Receptionist/Administrative Assistant

Job Overview
We are seeking an energetic and detail-oriented Receptionist/Administrative Assistant to join our dynamic team. This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and excellent customer service. The ideal candidate will be a proactive communicator with strong organizational skills, capable of managing multiple tasks efficiently in a fast-paced environment. This paid position offers an exciting opportunity to develop your office management skills while supporting a professional team dedicated to excellence.

Responsibilities

• Greet visitors and clients warmly, providing exceptional customer service and directing them appropriately
• Manage multi-line phone systems, screen calls, and handle inquiries with professionalism and courtesy
• Maintain a clean, organized front desk area and manage incoming and outgoing mail and packages
• Perform data entry, filing, and document proofreading to ensure accuracy and confidentiality
• Utilize office software such as Microsoft Office, Google Workspace, and QuickBooks for administrative tasks
• Schedule appointments, manage calendars, and coordinate meetings efficiently using calendar management tools
• Support office management tasks including supply inventory, record keeping, and basic bookkeeping duties

Requirements

• Proven experience in office administration, clerical work, or as a receptionist in a professional setting
• Strong computer literacy with proficiency in Microsoft Office Suite, Google Workspace, and data entry skills
• Excellent organizational skills with the ability to prioritize tasks effectively
• Exceptional phone etiquette with experience handling multi-line phone systems and customer support
• Bilingual abilities are highly desirable to serve diverse client needs
• Previous experience in medical or dental reception is a plus but not required
• Personal assistant or medical receptionist experience is advantageous for understanding specialized workflows
• Ability to type quickly with high accuracy and perform proofreading tasks accurately
• Knowledge of office management procedures including filing systems, calendar management, and basic bookkeeping practices
• Strong time management skills with the ability to multitask efficiently in a busy environment

Join us to be part of a vibrant team where your organizational talents and customer service skills will make a real difference! This role offers valuable experience in office operations while supporting our commitment to delivering outstanding service every day.

Pay: From $10.00 per hour

Work Location: In person