Receptionist/Administrative Assistant

About us

Immigration Law Practice

Small immigration law office in Hyannis seeks an independent, diligent, compassionate receptionist/administrative assistant to join the practice. We are looking to add a key person to our firm. The candidate must enjoy a fast-paced environment, be a team player, self-motivated and work well unsupervised. The position also requires excellent writing skills and attention to detail. Fluency in Portuguese is required. Spanish and/or Haitian language skills are prefered. Please submit your resume, cover letter along with at least 2 references to be considered.

Job Type: Part-time

Pay: $17.00 - $20.00 per hour (commensurate with experience and ability)

Education:

• High school or equivalent (Required)

Experience:

• Office/Front Desk: 1 year (Preferred)

Job Duties:

• Greeting clients and visitors and answering visitor inquiries
• Maintaining attorney's schedule
• Answering and routing incoming calls
• Scheduling and routing clients
• Maintaining the waiting area, lobby or other public areas
• Ordering supplies
• Scanning, photocopying, faxing and filing documents
• Collecting and routing mail and hand-delivered packages
• Other administrative duties as needed.

Skills

Must possess excellent interpersonal and customer service skills to communicate with attorneys, clients, opposing counsel, court reporters, vendors, staff, and others. Must also have the ability to operate office equipment such as computers, printers, scanners, copiers and video conferencing equipment.

Strong spelling and grammar skills are important. Familiarity with legal terms and jargon and an understanding of various office forms and legal documents is a plus. Will train the right candidate.

Personal Traits

• Respect for confidentiality and discretion
• Attention to detail
• Positive, upbeat attitude
• Patience in dealing with difficult visitors and/or high-stress situations
• Dependability'

'Work Remotely No

Job Types: Full-time, Part-time

Pay: $17.00 - $20.00 per hour

Benefits:

• Flexible schedule

Experience:

• Microsoft Office: 3 years (Required)
• Receptionist/Front Desk: 1 year (Preferred)

Language:

• Haitian Creole (Preferred)
• Spanish (Preferred)
• Portuguese (Required)

Shift availability:

• Day Shift (Preferred)

Work Location: In person