Receptionist/Administrative Assistant

Front Desk & Office Support

• Greet clients and visitors in a warm, professional manner
• Answer and direct incoming calls, emails, and office inquiries
• Maintain an organized and welcoming office environment
• Manage incoming/outgoing mail and deliveries
• Monitor and restock office supplies

Administrative, Closing & Transaction Support

• Assist with day-to-day office operations
• Process and manage closing transactions from contract to close
• Audit MLS listings and transaction files for accuracy and compliance
• Assist with Dotloop and MLS updates
• Process earnest money deposits and office payments
• Prepare bank deposits and maintain organized records
• Assist with QuickBooks entry, invoicing, and basic bookkeeping tasks
• Maintain office calendars and closing schedules
• Ensure transaction files are complete and compliant

Marketing & Brand Support

• Assist with office events, contests, and community initiatives
• Help identify marketing needs and opportunities
• Support social media coordination and content gathering
• Assist leadership and agents with marketing-related projects

Reporting & Communication

• Pull and distribute MLS market statistics
• Support internal communication and office announcements
• Assist agents and leadership with administrative needs

Qualifications

• Previous administrative experience required
• Real estate experience preferred, but not required
• QuickBooks or bookkeeping experience preferred
• Strong communication and organizational skills
• Ability to multitask in a fast-paced environment
• Professional demeanor and positive attitude
• Strong attention to detail and confidentiality
• Comfortable with technology and office systems

What We Offer

• Positive, team-oriented office culture
• Fast-paced and engaging work environment
• Opportunity to grow within a high-performing brokerage
• Paid major holidays
• Supportive leadership and collaborative team atmosphere

Schedule

• Full-time
• Monday–Friday
• In-office position

We are looking for someone who is:

✔ Organized
✔ Professional
✔ Reliable
✔ Adaptable
✔ Positive and team-oriented
✔ Comfortable managing multiple priorities

If you love helping people, staying organized, and being part of a high-energy office environment, we’d love to hear from you.

Pay: $16.00 - $20.00 per hour

Benefits:

• Paid time off

Work Location: In person