Receptionist/Administrative Assistant

Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, ready to handle a variety of tasks in a fast-paced environment. If you thrive on multitasking, enjoy helping others, and have a passion for office management, this opportunity is perfect for you!

Duties

• Greet visitors and clients warmly, providing professional and friendly customer service at the front desk
• Manage multi-line phone systems efficiently, directing calls to appropriate personnel with proper phone etiquette
• Handle data entry and maintain accurate records using Microsoft Office, Sage accounting software, and other software platforms.
• Organize and file documents systematically, ensuring easy retrieval and confidentiality of sensitive information
• Support office management tasks such as supply inventory, purchase orders, proofreading documents, and coordinating mail distribution
• Provide customer support via phone or email, addressing inquiries promptly and professionally
• Perform clerical duties including typing, proofreading, filing, and maintaining office equipment
• Be punctual and attentive as this position requires above average attention to detail in a fast paced environment

Qualifications

• Proven experience in office administration or clerical roles; previous receptionist or administrative assistant experience is a plus
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), and basic bookkeeping skills in Sage.
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Exceptional communication skills with a professional phone manner and strong customer service adaptibility
• Bilingual abilities are desirable to serve diverse client needs effectively but not necessary
• Demonstrated ability to handle multi-line phone systems and manage front desk operations seamlessly
• Experience with data entry, filing systems, proofing documents, and maintaining accurate records
• Personal assistant experience or familiarity with calendar management

Join us to be part of a motivated team dedicated to delivering excellent service while supporting the daily functions of our organization. Your energy and expertise will help create a welcoming environment for clients and colleagues alike!

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Application Question(s):

• Experience working with Microsoft 365 or Office?
• Experience working with Sage Accounting?

Shift availability:

• Day Shift (Required)

Work Location: In person