Receptionist/Administrative Assistant

Job Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This energetic role is vital in creating a welcoming environment for visitors and ensuring the smooth operation of daily office functions. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. You will serve as the first point of contact for clients and staff, managing front desk duties, administrative tasks, and office management responsibilities with enthusiasm and professionalism. This paid position offers an exciting opportunity to develop your administrative expertise while supporting a vibrant team.

Responsibilities

• Greet visitors, clients, and vendors warmly, providing exceptional customer service and assistance
• Manage multi-line phone systems efficiently, directing calls accurately and professionally
• Handle incoming correspondence, including emails, mail, and deliveries, ensuring timely distribution
• Maintain organized filing systems, data entry records, and document proofreading to ensure accuracy
• Support office management tasks such as calendar management, appointment scheduling, and event coordination
• Utilize software tools like Microsoft Office, , and other computer applications to perform administrative duties
• Assist with bookkeeping tasks including invoicing and basic financial record keeping
• Perform clerical duties such as photocopying, faxing, scanning documents, and maintaining office supplies

Skills

• Proven experience in office administration or clerical roles with strong organizational skills
• Excellent computer literacy
• Familiarity with QuickBooks or similar bookkeeping software is a plus
• Bilingual abilities are highly desirable to support diverse client needs
• Strong phone etiquette and customer support skills to handle inquiries professionally
• Ability to manage time effectively in a fast-paced environment with multitasking capabilities
• Experience in real estate roles is advantageous but not required
• Personal assistant experience or calendar management skills enhance your fit for this role

Join us to be part of a dedicated team where your organizational talents and customer service skills will make a meaningful impact every day!

Job Type: Part-time

Pay: $20.00 - $29.68 per hour

Benefits:

• Flexible schedule
• Referral program

Work Location: In person