Receptionist/Administrative Assistant (corporate compliance)

Job Summary:
ORCOM US is seeking a detail-oriented and professional Receptionist / Corporate Administrator to join our team. This hybrid role combines front-office responsibilities with corporate administration tasks, ensuring smooth daily operations and accurate management of corporate filings and records.

Key Responsibilities:

Reception / Front Office Duties:

• Welcome and assist clients and visitors in a professional and courteous manner
• Answer and route incoming calls appropriately
• Sort, distribute, and scan incoming mail
• Manage building access and visitor authorization
• Deposit checks at the bank as needed
• Handle outgoing mail and packages (USPS, FedEx, etc.)
• Archive and organize mail and office documents
• Manage office supply inventory and coordinate orders to ensure smooth day-to-day operations

Corporate Administration Duties (Training provided):

• Prepare and file organizational documents, including Articles of Incorporation, Amendments, Dissolutions, and stock/membership certificates for businesses across various U.S. states
• Create and manage business tax accounts and process business tax payments (annual reports, biennial statements, statements of information)
• Coordinate with registered agents and approve filing payments, particularly for Delaware filings
• Assist with IRS paperwork and correspondence, including requesting EINs and updating business information
• File, retrieve, and maintain corporate records, legal documents, and reports

Qualifications:

• Prior experience in office administration, corporate services, or related field preferred
• Minimum 3-year experience as an administrative assistant.
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Proficient with Microsoft Office Suite (Word, Excel, Outlook)
• Ability to multitask and manage time effectively in a fast-paced environment
• Professional and courteous demeanor

Benefits:

• Health Insurance
• 401 K
• PTO
• Flexibility
• Supportive and collaborative work environment

How to Apply:
Please submit your resume and a brief cover letter outlining your relevant experience.

Job Type: Part-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k) matching
• Flexible schedule
• Flexible spending account
• Health insurance
• Paid sick time
• Paid time off
• Parental leave
• Profit sharing

Experience:

• Administrative: 3 years (Required)

Work Location: In person