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Receptionist/Legal Assistant
Office Locations: Indianapolis
We are seeking an enthusiastic professional to join our team in a combination Legal Assistant/Receptionist role in our Indianapolis office. The right candidate should demonstrate resourcefulness and initiative, a desire to forge powerful relationships, hone their skills and deliver excellent work to advance their career at Quarles.
Grow Your Career at Quarles
At Quarles, your goals matter. We foster a collaborative, inclusive culture where your voice is heard and your growth is supported. Join a team that values creativity, flexibility, and shared success.
What We Offer:
- Supportive, adaptable work environment
- Career development through mentoring and training – Professional growth opportunities
- Competitive pay and comprehensive benefits
Be part of a firm where great people achieve great things—together.
Key Responsibilities:
- Answer incoming telephone calls in a professional and courteous manner. Timely route calls to
appropriate party, or take accurate telephone messages, as per Firm policy. -
Greet visitors upon arrival and announce them to respective attorneys, legal assistants, and
other support staff. - Maintain visitor's log, accept/sort mail and packages.
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Maintain conference room calendar, provide backup support in setting up video-conferences, order
lunches as needed for meetings. - Maintain a neat and orderly workspace.
-
Transcribe, type, proofread and finalize documents, correspondence, memos, minutes, charts,
forms, billings, existing documents dictation as directed, often under short deadlines. -
Maintain files of documents, memos, reports, addresses and matter numbers and send to offsite
storage when no longer needed. -
Mail, fax or assign for delivery documents, memos, reports and other materials sometimes with
urgent time frames. - Opportunities to learn e-Filing in state, federal and appellate courts.
- Maintain confidential information, files, records, legal documents, and reports.
- Other duties as assigned.
Qualifications:
"Who Are You?"
- Minimum 2-5 years of professional office experience preferred.
- High School degree required, Associate degree preferred.
- Punctuality is critical for this position.
- Possess a positive attitude, be proactive, flexible and a team player.
- Prefer experience with technical skills including working knowledge of MS Office and Adobe
- Professional, Aderant Expert and PACER/CM/ECF.
- Must be detailed oriented, with excellent grammar and spelling skills.
- Possess strong organizational, communication and client services abilities.
- Ability to prioritize needs based on urgency, multi-task and work in a fast-paced team-oriented environment.
- Ability to work overtime, when needed.
Quarles is an equal opportunity employer.
If you have any questions or require additional information regarding this position, please contact:
Jennifer McKinney, Senior Manager, Recruiting and Operations, jennifer.mckinney@quarles.com
We are currently only accepting direct applications for this position. We kindly request that search firms and placement agencies refrain from submitting inquiries at this time unless already in partnership and contact regarding this position.
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