Receptionist/Office Coordinator

About Us:

J&M, Inc. is a third-generation general engineering contractor, proudly serving the construction industry since 1957. We specialize in the underground installation of sewer, storm drain, and water systems across both the private and public sectors. With decades of experience and a strong commitment to quality and reliability, we’ve built a legacy of excellence.

Receptionist/Office Coordinator Position Summary:

We are seeking a dependable, detail-oriented Office Coordinator to join our team. This role is key to maintaining an efficient, professional office environment while supporting the field and administrative teams in daily operations.

Receptionist/Office Coordinator Qualifications:

• Professional and positive demeanor with excellent customer service skills.
• Proactive and self-motivated.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• High attention to detail and accuracy in data entry and document management.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with American Contractor accounting software is a plus.
• Previous construction office or administrative experience preferred.

Office Coordinator job duties and responsibilities include, but are not limited:

• Answer and direct incoming phone calls.
• Greet and assist office visitors.
• Manage incoming and outgoing mail; sort and distribute appropriately.
• Sort foreman folders.
• Process field tags and invoices; verify, match to documentation, and distribute for approvals.
• Maintain and renew city business licenses.
• Maintain subcontractor and vendor Certificate of Insurance (COI), request updates as needed.
• Create and manage project job folders.
• Order and stock office and kitchen supplies; maintain office equipment.
• Log weekly field Safety Meeting sign-in sheets; communicate status to VP.
• Maintain employee birthday calendar and coordinate celebrations.
• Support Accounts Payable with data entry, invoice reconciliation, and tracking Extra Work Orders.
• Assist/backup Accounts Receivable and Payroll
• Provide general administrative support to the office staff
• Manage office supplies and deliveries

Benefits:

• Employer-paid Health, Dental, and Vision Insurance through Operating Engineers
• Paid Time Off (PTO)
• 401(k) retirement plan

Job Type: Full-time

Pay: $26.50 - $29.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person