Records Specialist/Open Records

This position is responsible for the day-to-day handling of open records. This position performs a variety of clerical and administrative work in support of law enforcement activities; operates the Georgia Crime Information Center (GCIC) data information system.

Job Responsibilities:

• Provides support in the coordination of police records with the Police Department, and other levels of the criminal justice administration system.
• Records and files citations; and maintains report files.
• Writes up arrest jackets.
• Prepares correspondence and maintains records.
• Receives, logs, and indexes incoming filings, citations, and complaints.
• Responds to counter, telephone and written inquiries.
• Assists in the receipting, depositing and accounting of monies for fines, forfeitures and other receipts; counts, confirms, and prepares cash for deposit.
• Receives requests from officers for special or specific information; follows up with appropriate information; and relays that information back to the officer.
• Provides information to officers in the field.
• Provides a variety of police related information to the public and governmental agencies.
• Receives incoming calls; determines the nature and urgency of calls; and coordinates appropriate response.
• Is the departmental back-up to the Terminal Agency Coordinator (TAC)
• Enters a wide variety of data into the computer; generates a variety of law enforcement management system reports; operates the Georgia Crime Information Center (GCIC) data information system; and may operate the National Crime Information Center (NCIC} criminal data information system.
• Assists in scheduling appointments, meetings, making reservations, and arranging a variety of conferences and meetings.
• Assists in the preparation of a variety of reports and records.
• Reviews and ensures accuracy of CJIS system entries and validates accuracy of all driver and criminal history checks.
• Interacts with other agencies, serving as liaison with the Georgia Crime Information Center.
• Assists in maintaining the departmental GCIC/NCIC services training program and prepares audit documentation for GCIC and NCIC.
• Maintains records of GCIC/NCIC certification/recertification.
• Performs record keeping and validates records such as wanted persons, stolen vehicles, stolen guns, stolen articles, or missing person records.
• Monitors Just FOIA for open records requests.
• Processes and assigns open records requests from the general public, other agencies, and the private sector, etc.
• Performs other duties as assigned.

Education and Experience:

Requires a High School diploma or equivalent, preferably supplemented with two years of college in law enforcement, criminal justice, or paralegal studies; two (2) years of related work experience; or equivalent combination of education and experience.

Licenses or Certifications:

Requires a valid State of Georgia driver's license and a satisfactory motor vehicle record (MVR). Requires a valid Notary Public Commission from the State of Georgia (or be able to attain one once hired) and a Georgia Crime Information Center (GCIC) certification. A National Crime Information Center (NCIC) entry-level certification is preferred.

Special Requirements:

Must be 18 years or older at the time of employment; pass a background check and have no felony convictions or disqualifying criminal histories within the past seven years; and must be able to read and write English. Bilingual capabilities preferred.

Knowledge, Skills, and Abilities:

• Knowledge of modern law enforcement principles, procedures, techniques, and equipment.
• Some skill in the operation of most of the tools and equipment listed. Skill in communicating, both verbally and in writing.
• Skill in working with computers and MS Office, including Word. Skill in providing customer service.
• Ability to learn the applicable laws, ordinances, and department rules and regulations.
• Ability to establish and maintain effective working relationships with co-workers and supervisors.
• Ability to follow verbal and written instructions.
• Ability to learn the City's geography.
• Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals.
• Ability to multitask in a demanding work environment.

Physical Demands:

The work is light work and requires exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force to move objects. Additionally, the following physical abilities are required: balancing, climbing, crouching, feeling, manual dexterity, grasping, handling, hearing, kneeling, lifting, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, and walking.

Work Environment:

The noise level in the work environment is usually quiet to moderately noisy. Work requires being available for assigned shifts including evenings and weekends as well as for on-call status when scheduled.

Disclaimer:

E-Verify: In accordance with state and federal law, this employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. In order to determine whether Form I-9 documentation is valid, this employer uses E-Verify’s photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services’ (USCIS) photograph.

Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on Form I-9.

IMPORTANT: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment.

The City of Woodstock provides a competitive benefits and compensation package to eligible employees, including paid time off, health, dental, vision, and employer-paid long-term disability as well as life insurance; an employer-paid pension plan and 457 tax-deferred savings plan with employer match; and a discounted gym membership.

Starting Base Pay Rate: $22.29/hour, dependent on experience and qualification

For more information on the City of Woodstock, please visit www.woodstockga.gov.