Recruiter cum Operations Coordinator

Position Title:

Recruiter cum Operations Coordinator

Experience:

At least 3-5 years of experience in site coordination, workforce deployment, or operations management, preferably in a staffing or contracting environment.

Work Experience in the GCC based organization or served the clients in the GCC is an added advantage

Educational Qualification:

Bachelor’s degree in business administration, Operations Management, or a related field (preferred).

Work Location:

Doha, Qatar

Roles and Responsibilities:

1. Pre-Mobilization Briefing & Deployment Preparation

• Conduct detailed pre-deployment briefings covering Personal Protective Equipment (PPE), required tools, job descriptions, attendance protocols, and document verification.
• Ensure 100% compliance by verifying that all workers arrive on deployment day with the mandated PPE, tools, gate passes, and required documentation.
• Clearly communicate new project requirements to ensure workers are well-informed and prepared.

2. Deployment Coordination

• Work closely with site in-charges and workers to ensure a seamless deployment and efficient handover of responsibilities.
• Oversee pre-employment formalities such as trade tests, Health, Safety & Environment (HSE) inductions, and medical screenings to ensure compliance and readiness.
• Provide attendance reports and feedback to the operations team for tracking and continuous updates.

3. Attendance & Invoice Management

• Collect and verify timesheets and attendance records for deployed workers monthly to support accurate client invoicing.

4. Grievance Handling & Conflict Resolution

• Address and resolve worker grievances related to attendance discrepancies, site conditions, amenities, and management concerns.
• Manage client concerns regarding worker productivity, legal compliance, PPE standards, and tool provisions.
• Act as a liaison between workers, clients, and internal teams to facilitate smooth operations and issue resolution.

5. Project Monitoring & Risk Mitigation

• Gather and report project progress updates to the operations team, highlighting client credibility, payment concerns, and legal issues.
• Collaborate with management to develop risk mitigation strategies to address identified concerns within projects.

6. Sales & Business Development Support

• Identify and communicate upselling and cross-selling opportunities within existing projects to the sales and operations teams.

7. Emergency & Crisis Management

• Provide immediate assistance during medical emergencies or urgent site-related incidents.

8. Gate Pass & Documentation Coordination

• Oversee application, renewal, and processing of gate passes in coordination with the operations team to ensure compliance.
• Assist in collecting necessary documentation from workers and vendors for smooth on-site operations.

9. Amenities Oversight & Worker Welfare

• Ensure workers have access to essential site amenities, including rest areas, washrooms, drinking water, dining facilities, safety and security provisions, transportation, and first aid services.

10. Financial Support & Invoice Follow-Up

• Work with finance and operations teams to facilitate invoice submission and follow up on outstanding payments.

11. Candidate Sourcing & Workforce Management

• Assist in sourcing candidates from the market or vendors to fulfill staffing requirements.
• Support the operations team in gate pass renewals and workforce documentation management.

12. Reporting & Documentation

• Prepare and submit daily activity reports, documenting key events, progress updates, and challenges faced on-site.

Skills & Competencies

• Strong Coordination & Organizational Skills: Ability to efficiently manage worker deployments and ensure compliance.
• Problem-Solving & Decision-Making: Capability to address challenges proactively and implement effective solutions.
• Communication & Stakeholder Management: Ability to work with diverse teams, clients, and vendors.
• Attention to Detail: Ensuring accuracy in documentation, compliance, and workforce management.
• Proficiency in Microsoft Office & Tracking Software: Ability to manage records, prepare reports, and track workforce deployment.

Working Conditions

· Site-based role requiring extensive coordination between multiple stakeholders.

· May require extended hours or on-call availability based on operational needs.

· Exposure to various worksite environments, including outdoor conditions and high-mobility tasks.

Job Type: Contract
Contract length: 3 months

Pay: QAR3,000.00 - QAR3,500.00 per month