Recruitment Specialist

Key Responsibilities and Duties:

• Understand recruitment needs across departments and coordinate with them to define job requirements.
• Prepare and post job advertisements on appropriate platforms (job boards, social media, LinkedIn, etc.).
• Screen resumes and shortlist suitable candidates according to predefined criteria.
• Conduct initial interviews (phone or in-person) and coordinate final interviews with the relevant departments.
• Communicate with candidates and keep them informed about the status of their applications.
• Prepare job offers and follow up on contract signing after obtaining necessary approvals.
• Follow up on medical examinations, contract signing, onboarding requirements, and updating data in the HR system.
• Contribute to improving candidate experience and ensuring recruitment quality standards are met.
• Prepare regular reports on recruitment activities and vacancy rates.
• Participate in job fairs and recruitment events to represent the organization and attract talent.
• Monitor employee offboarding processes and analyze employee turnover to help reduce attrition.
• Ensure compliance with recruitment-related policies, procedures, and government regulations.
• Contribute to the development of recruitment and talent acquisition policies and improve sourcing strategies.
• Ensure completion of the employment questionnaire on the “Kayan” platform by accessing the job post details and matching the candidate with the job requirements.
• Ensure all required documents are completed before onboarding any new employee. Documents include:
• CV
• DataFlow report (for doctors)
• Passport (for non-Saudis)
• Iqama (for sponsorship transfer)
• Signed contract
• Job offer letter
• Educational and experience certificates
• Saudi Commission for Health Specialties license (for medical staff)
• IBAN (for Saudis and for sponsorship transfers)
• National address (for Saudis)
• Personal photo
• Upload all documents to Asana and input them into the Kayan HR system.
• Issue work ID cards for employees.
• Deliver and present the onboarding and orientation program for new hires.
• Follow up on contract attestation with the personnel officer.
• Coordinate with external agencies for recruitment and visa processing.
• Authorize work visas for new hires.
• Submit flight booking requests for new employees.

Qualifications and Experience Required:

• Bachelor's degree in Business Administration, Human Resources, or a related field.
• Minimum of 2 years of experience in recruitment or talent acquisition, preferably in a fast-paced work environment.
• Strong knowledge of recruitment platforms, Saudi labor regulations, and Qiwa system.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office (especially Excel) and HR systems.
• Ability to work under pressure and manage multiple recruitment tasks simultaneously.
• Fluent in Arabic and English.

Required Skills:

• High organizational skills and strong attention to detail.
• Resume screening and candidate evaluation skills.
• Strong communication and persuasion skills.
• Teamwork and initiative-driven.
• Report writing and performance tracking abilities.

Job Type: Full-time

Experience:

• Recruitment: 1 year (Required)