Regional Procurement Supervisor

Key Responsibilities:

• Manage and process purchase requirements for schools within the region.
• Maintain and update the regional procurement tracker to reflect purchase status.
• Monitor timely delivery of goods and services to schools.
• Ensure all procurement activities comply with company policies, UAE regulations, and ethical standards.
• Oversee vendor onboarding, due diligence, contract administration, and performance evaluation.
• Maintain the approved vendor list and explore new supply sources.
• Collaborate with internal stakeholders (finance, operations, academic departments) to align procurement with organizational goals.
• Participate in purchase order close-out activities and maintain complete documentation.
• Liaise with vendors to resolve operational issues and ensure smooth delivery.

Compliance & Documentation:

• Coordinate the collection, verification, and archiving of compliance documents for procurement transactions and vendor onboarding.
• Conduct annual compliance reviews and maintain accurate vendor documentation.
• Maintain contracts database for all managed vendors.
• Support internal and external audits by providing procurement records.
• Ensure adherence to Health, Safety, Environment, and Security (HSES) policies.
• Provide guidance on procurement processes and mitigate operational, financial, and reputational risks.

Service Level Agreements (SLAs):

• Establish and monitor clear SLAs for procurement processes, including requisition turnaround, vendor onboarding, compliance checks, and delivery schedules.
• Track procurement activities against SLAs using ERP systems (e.g., NetSuite) and regional trackers.
• Communicate SLA expectations and progress to schools, departments, and vendors.
• Address SLA deviations and implement corrective actions to maintain performance standards.
• Prepare regular SLA compliance reports for management review.

Skills, Experience and Requirements:

• Proven experience in procurement or supply chain management.
• Strong organisational, tracking, and multitasking skills.
• Excellent communication and coordination abilities.
• Familiarity with compliance documentation and procurement processes.
• Ability to work independently and manage multiple tasks efficiently.
• Experience with ERP systems, especially NetSuite, is essential.