Registrar

Harrow International School Dubai is seeking a detail-oriented School Registrar to join our Admissions Team and ensure compliance with all student registration and regulatory processes.

About the Role

As School Registrar, you will be the school’s expert on student registration and government compliance, working closely with the KHDA, Ministry of Education, and other regulatory bodies. You’ll play a key role in maintaining accurate student records, supporting admissions targets, and ensuring a smooth onboarding experience for families .

Key Accountabilities

• Liaise with KHDA to make sure all new students are registered
• Put in request for transfer documents within KHDA system
• Register Arabic A and B students according to nationality and passport
• Student data entry /update student entries
• Create checklist of the documents required for each position – Admin / Local / International / Principal / Nurse etc. and update on an annual basis
• Enter data for students and validate information from documents
• Transfer students through the system to other Dubai schools
• Obtain leaving certificates for students leaving the UAE
• Manage year group / grade movements of students each academic year
• Arrange Arabic A & B through the system and monitor exemptions
• Update class lists and students’ information with regard to Emirates ID
• Support the HR Advisor with HR related duties as required, in particular relating to Immigration/KHDA or tasks which require Arabic reading, speaking and writing
• Ensure annual enrolment processes, such as the registration of students and contract signing, is completed within the agreed timeline.
• Any other duties as reasonably expected by the Admissions Manager including managing enquiries and offers, conducting tours, managing assessments and meeting with walk-in families
• Provide exceptional customer service at all times, on the telephone, via email and in person.

Person Specification

Education: Bachelor’s degree in related area or Industry related qualificati ons.

Experience: Experience of working in or with Government offices with emphasis on compliance. A sound understanding of Education in Dubai / Abu Dhabi and the regulatory bodies such as the Ministry of Education, KHDA/ADEC and DHA

Competencies:

• The Registrar will be internationally minded and have a good understanding of the regulatory bodies in Dubai/ Abu Dhabi.
• As a bilingual speaker they will be able to develop relationships with all staff and students and know how to manage the process of the registration of teachers and students.
• An ability to work closely with colleagues is essential and to work as a key member of the Admissions Team.
• Solid time management skills- the ability to multitask and cope with peaks of demand

Attributes:

• Strong communication skills (both written and spoken) and an ability to understand complex processes and procedures
• Positive attitude and the ability to work well within a team
• Organised and efficient

Harrow Values

All staff are expected to conduct themselves in line with the School’s values which are: Courage, Honour, Humility and Fellowship. While the School’s values set out what matters most to us, the behaviours below are intended as a shared set of expectations to refer to, and standards to aspire to, in our dealings with others. They are the practical application of our values.

COURAGE

• We remain optimistic and purposeful in a disrupted world.
• We take responsibility for our decisions, even the hardones.
• We always challenge poor behaviour in ourselves and others.
• We are open to new ideas, and seek fresh challenges.

HONOUR

• We keep our promises.
• We act with integrity – doing the right thing, even when it is difficult or when no one is watching.
• We respect and value our traditions whilst setting them in the context of today.

HUMILITY

• We work hard to serve others within the School and across our wider communities where possible putting their interests before our own.
• We respect each other and value our differences, knowing that we are more effective and more resilient working together.
• We are kind and inclusive; we value the contribution that each of us makes.
• We give and seek honest and appropriate feedback, reflect on our failures and learn from them.
• We support each other through challenges and whatever the outcome, we celebrate those that took part.
• We role model the behaviours that we would like to see in others; we ask only of others what we would be prepared to do ourselves.

FELLOWSHIP

• We respect each other and value our differences, knowing that we are more effective and more resilient working together.
• We are kind and inclusive; we value the contribution that each of us makes.
• We role model the behaviours that we would like to see in others; we ask only of others what we would be prepared to do ourselves.

Harrow International School Dubai

In 2024, Harrow School UK entered into a landmark agreement with Taaleem, enabling the establishment of two new Harrow International Schools in the United Arab Emirates. This exciting partnership combines Harrow’s 450-year legacy of exceptional pedagogy with Taaleem’s unwavering commitment to delivering the highest standards of education. The Harrow Schools in the UAE will offer a world-class education, rooted in the Harrow values of courage, honour, humility, and fellowship, with a strong focus on preparing pupils for entry to world class universities. The Harrow Schools in the UAE will offer an ambitious curriculum, exceptional teaching, child-centred pastoral care, and opportunities for leadership and community service. The schools will each accommodate 1800 pupils.

Application Process

Applications must include an up-to-date CV and a covering letter outlining their suitability against the job description.

Candidates who best meet the requirements outlined in the job description and person specification will be shortlisted. Shortlisted applicants will be contacted by our recruitment team regarding the next steps in the selection process.

Taaleem is committed to safeguarding and promoting the welfare of children. At Taaleem, we hold ourselves to a high standard of effective practices in relation to child protection and we are committed to safeguarding and promoting the welfare of children. We expect all staff to share this commitment. Successful applicants will be subject to various background checks including, receipt of high-quality references, proof of relevant qualifications, identification and police checks, including overseas checks.

All successful applicants must be willing to undergo enhanced child protection screening appropriate to the post, including various background checks including, receipt of high-quality references, proof of relevant qualifications, identification and police checks, including overseas checks.

No member of staff will be able to start until these checks are complete, and this process takes, on average, a month. It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children.

Equality, diversity and inclusion are values that are important to us at Taaleem. We believe in diversity of thought and actively welcome everyone regardless of their background to bring their valuable and relevant skills to

our community.