Registrar/Adminstrative Assistant

Milton Community Schools (MCS) is looking for an energetic, detail-oriented, organized, reliable, and experienced Registrar/Administrative Assistant to support our Community Schools office. This role supports all MCS programs. This role ensures smooth day-to-day functioning by handling student registration, attendance tracking, invoicing, and payment processing while maintaining clear communication with families, school staff, and program leadership.

This is a part-time, year-round position, Monday through Friday, 2 p.m. - 6 p.m.

Primary Responsibilities:

• Process new student registrations and maintain accurate enrollment records
• Collect and organize required registration documentation
• Update student information in database systems as needed
• Manage enrollment changes, withdrawals, and re-enrollments
• Ensure all student records are complete and current
• Compile and distribute monthly attendance reports to school staff
• Ensure accuracy and timeliness of all attendance documentation
• Prepare and issue tuition invoices to families as needed
• Track and reconcile all payments received while following up on overdue or outstanding balances.
• Maintain organized payment records and transaction documentation while accurately processing and recording all payment information.
• Maintain organized and accurate records of payments and transactions, ensuring all payment information is processed and documented correctly.
• Issue fee notifications to families and maintain accurate records of all fee-related communications.
• Send program-related emails to families regarding: registration updates, attendance information, invoice and payment details, and fee notifications.
• Serve as primary contact for administrative inquiries and maintain professional and timely communication standards
• Provide administrative support to supervisors and the administrative team
• Answer and direct phone calls.
• Maintain confidential and organized student and personnel files
• Ensure compliance with data privacy and record retention policies
• Prepare reports and documentation as requested by program leadership

Education:

• High school diploma or equivalent required
• Associate’s degree in Business Administration, Office Administration, or related field preferred

Skills/Qualifications:

• 2+ years of administrative, clerical, or registrar-related experience preferred
• Experience with student registration, billing, or financial record-keeping strongly preferred
• Experience working in a school, community program, or customer-facing environment a plus
• Proficiency with Microsoft Office Suite and G Suite
• Able to quickly learn new software programs
• Solves problems effectively through initiative, resourcefulness, creativity, and self-motivation
• Anticipates needs and accomplishes responsibilities with little or no direction
• Willingness to be flexible and adaptable in activities and responsibilities
• Citizenship, residency, or work visa required
• All prospective staff will be required to undergo background checks and fingerprinting

SALARY: $32.64/hour

Pay: $32.64 per hour

Work Location: In person