• Support faculty and staff in preparing, reviewing, and submitting proposals via institutional systems (e.g., ARGO, Grants.gov, Research.gov).
• Review proposals for compliance with agency and university guidelines.
• Assist in preparing budgets, justifications, and supporting documentation.
• Route proposals for institutional review and authorization as required.
• Communicate and coordinate with sponsors, subrecipients, and internal offices (finance, compliance, etc.).
• Maintain accurate and timely records of submissions and awards.
• Participate in research administration training, workshops, and professional development activities.
• Promote a customer service–oriented approach aligned with the Division of Research “Pathway to Yes” philosophy.
• Ensures internal compliance and timely submission of proposals and reports.

Research Services Associate (Entry-Level):

• Works under supervision and learns standard research administration processes.
• Reviews and routes proposals and assists senior staff with complex submissions.
• Develops and displays foundational knowledge of Uniform Guidance (2 CFR 200) and sponsor regulations.

Research Services Coordinator (Intermediate-Level):

• Independently manages a portfolio of proposals and awards for assigned departments or colleges.
• Serves as a resource to faculty and departmental staff for interpreting sponsor guidelines.
• Provides mentorship to entry-level coordinators and student assistants.

Senior Research Services Coordinator (Advanced-Level):

• Oversees complex, multidisciplinary, or high-value proposal submissions and awards.
• Provides strategic guidance to colleges on funding trends, internal process improvement, and compliance alignment.
• Serves as a subject matter expert in one or more functional areas (e.g., NIH, NSF, CPRIT, contracts, cost share, etc.).
• May lead special projects or serve on university committees related to research administration.
• Recommends improvements to proposal workflows, templates, or guidance materials.
• Works under minimal supervision and trains and mentors junior staff; provides feedback on process improvement and policy development.

• Research Services Associate: Bachelor’s degree from an accredited institution or relevant experience.
• Research Services Coordinator: Bachelor’s degree from an accredited institution, plus three (2) years of research administration or equivalent experience.
• Senior Research Services Coordinator: Bachelor’s degree from an accredited institution, plus five (4) years of progressive research administration experience; master’s degree preferred.

• None

• Two (2) years of relevant experience, such as processing/reviewing contracts and agreements, budgets and financial analysis, writing or editing grant/proposal/contract documents; or government, non-profit administration experience or
• One (1) year of specific experience in the administration, preparation, and processing of research grant proposals and/or awards.

• Four (4) years of relevant experience, such as grant management, processing contracts and agreements, budgets and financial analysis or writing/editing research or grant management documentation or
• Two (2) years of specific experience in the preparation and processing of research grant proposals and/or awards and in their administration with a Master’s degree.

• CRA (Certified Research Administrator) or equivalent credential.
• Experience using research administration systems (ARGO, PeopleSoft, Cayuse, Research.gov, Excel).
• Familiarity with sponsor systems (Grants.gov, NIH ASSIST, NSF Research.gov, CPRIT).
• Experience working in higher education or research-intensive environments.

• Strong understanding of federal and state research compliance requirements.
• Excellent organizational and time-management skills.
• Ability to communicate complex regulatory information clearly to non-technical audiences.
• Commitment to fostering a collaborative, inclusive, and mission-driven research environment.
• Proficiency with Microsoft Office Suite, Adobe, and online proposal platforms.