Resource Assistant

Our Resource Assistant position assists several departments within the Firm including Records, Service Center, Reception and provides great experience to enable a move into a Legal Assistant position.

Records Management Functions:

• Maintains and secures records in accordance with established policies and procedures.
• Works directly with attorneys, paralegals, and/or legal assistants to provide Records Management services, inventory control of files, preparing materials for electronic scanning to iManage, and other related tasks.
• Researches location of offsite files upon request.
• Works with personnel to properly and completely identify stored boxes and index their contents; follows up with legal assistants regarding continuing need for space; upon receiving authorization to scan physical files to iManage, processes files and scan to iManage workspace; performs data entry for storage transactions.
• Accesses and maintains the automated IRM system.
• Facilitates circulation of boxes from and to off-site storage vendor; acts as liaison with off-site storage vendor for shredding services.

Legal Assistant Support:

Provide backup Legal Assistant Support for attorneys and legal assistants and when the legal assistant is out of the office. Backup Legal Assistant responsibilities include:

• Edit and procure legal documents and correspondence of legal nature such as summonses, complaints, motions, subpoenas, and various other memoranda.
• Edit and update daily time entries
• Maintain calendar/schedule for assigned timekeepers. This includes assisting attorneys in scheduling and managing client meetings, Service Team meetings/luncheons and any business travel arrangements.
• Transcribe dictation via electronic transcribing unit, or written notes.
• Process conflicts of interest, new business reports and check requests.
• Docket case deadlines in docketing software.

Provide back-up Support for all aspects of the Louisville Service Center. Back-up support will primarily be needed when service center personnel are out of the office for more than 1 day, for example, while the person is on PTO. In rare circumstances, back-up coverage may also be needed in the Lexington office. Service Center responsibilities include:

• Daily mail pick-up, internal delivery and drop-off, managing FedEx or other packages being shipped and/or received;
• Assist with postage for mailings, copies and scanning, making binders, DVDs, thumb drives and/or electronic files, as requested by others;
• Back-up Receptionist for breaks and lunches;
• Purchase of office supplies and amenities.

Job Type: Full-time

Pay: $20.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Work Location: In person