Safety & Administrative Coordinator

Oxnard Pallet Company – Oxnard, CA

Oxnard Pallet Company, a family-owned industry leader for the past 30 years, is seeking a dedicated and highly organized Safety & Administrative Coordinator to join our team. We specialize in providing high-quality wooden pallets and reliable delivery services. This position is a critical, multi-faceted role that will manage essential business functions, including HR, payroll, safety compliance, and customer service. It is an excellent opportunity for a motivated individual looking to contribute significantly to a well-established and respected company.

Responsibilities

This position offers a wide range of responsibilities, with a primary focus on the well-being of our team and the efficiency of our core operations.

Employee Safety & OSHA Compliance

• Facilitate Safety Programs: Help distribute PPE (Personal Protective Equipment) and safety supplies to employees.
• Safety Documentation: Maintain all required safety documentation, including OSHA logs, injury reports, and the Heat Illness Prevention Plan.
• Coordinate Meetings: Schedule and facilitate mandatory safety meetings and track employee attendance.
• Injury Management: Assist with the initial paperwork and documentation for any workplace injuries.
• Continuous Learning: Constantly learn and apply new safety regulations and best practices.

Human Resources & Payroll

• Payroll Processing: Accurately process bi-weekly or monthly payroll and assist in approving employee hours.
• Employee Lifecycle: Facilitate the entire employee lifecycle, including new hire onboarding, keeping employee files organized, conducting interviews, and handling termination paperwork.
• Attendance Tracking: Keep track of employee attendance points and record all call-in messages.
• HR Documentation: Maintain all necessary confidential HR documentation and create memos to file as needed.
• Confidentiality is absolutely required for all HR and payroll matters.

Administrative & Customer Service

• Vehicle & Equipment Compliance: Keep track of all trucking and equipment registration, licensing, and compliance paperwork.
• Front Office Support: Answer and manage office phones professionally, ensuring clear communication with clients and team members.
• Order Processing: Learn the product line to process customer orders and assist with related administrative tasks, including data entry and filing.
• Financial Support: Operate the cash register and handle payment processing as required; assist the Accounting team as needed.
• General Administration: Compose and respond to emails and letters; maintain an annual calendar of all mandatory team meetings.
• Collaboration: Coordinate with production, delivery, and accounting teams to support order processing and scheduling.

Qualifications

• High school diploma or equivalent required; some college coursework or an Associate’s Degree is a plus.
• 1-3 years of relevant work experience in an administrative role with exposure to HR, payroll, safety, or logistics support.
• Human Resource knowledge is required; direct payroll processing experience is strongly preferred.
• Proficient in Microsoft Office Products (Word, Excel, PowerPoint) and computer systems.
• Strong organizational skills and ability to meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• A proactive, self-motivated team player able to work with minimum supervision.
• Bilingual proficiency in English and Spanish is strongly preferred but not required.

Benefits

• Health, vision, and dental insurance (Available after a 90-day introductory period).
• Opportunities for growth and career development within the company.

Job Type: Full-time

Pay: $18.00 - $19.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person