Sales Administrative Assistant

Job Overview
We are seeking a dynamic and detail-oriented Sales Administrative Assistant to join our team! This energetic role is vital in supporting our sales operations, ensuring smooth communication, efficient office management, and exceptional customer support. As a key member of our administrative team, you will handle a variety of clerical and organizational tasks that keep our sales processes running seamlessly. The ideal candidate is proactive, highly organized, and possesses excellent communication skills, with the ability to multitask in a fast-paced environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to the success of our sales team.

Responsibilities

• Manage front desk operations, greeting visitors and directing inquiries professionally and promptly
• Answer multi-line phone systems with excellent phone etiquette, transferring calls or taking messages as needed
• Maintain accurate data entry records using Microsoft Office and Google Workspace tools
• Support bookkeeping activities using QuickBooks for invoicing, expense tracking, and financial record keeping
• Assist with calendar management and scheduling appointments for sales staff and management
• Organize files, documents, and correspondence through efficient filing systems to ensure quick retrieval
• Provide exceptional customer support by responding to inquiries via phone or email and resolving issues promptly
• Conduct clerical tasks such as proofreading documents, preparing reports, and managing office supplies
• Coordinate office management duties including overseeing office supplies inventory and maintaining a professional front desk environment
• Support personal assistant responsibilities such as calendar management and travel arrangements for sales executives

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Experience with QuickBooks or similar bookkeeping software is highly preferred
• Excellent computer literacy including data entry, typing speed, and familiarity with multi-line phone systems
• Bilingual abilities are a plus to support diverse customer needs
• Strong phone etiquette and customer service skills to handle inquiries professionally
• Previous clerical or administrative experience in an office setting is desirable
• Ability to manage time effectively while handling multiple priorities simultaneously
• Experience in office management or personal assistant roles is advantageous

Join us as a Sales Administrative Assistant and be part of a vibrant team dedicated to excellence! Your proactive approach and organizational expertise will help drive our sales success while providing outstanding support to our clients and colleagues alike.

Pay: From $15.00 per hour

Work Location: In person