Sales Coordinator

Job responsibilities

Sell in Management and Follow-up

• Coordinate monthly order analysis and management for clients, including monitoring quotas and following up with the Business Demand Manager. Additionally, oversee order processing and manage product returns and disposals
• Collaborate with the Commercial Sales Manager to develop and track monthly Sell-in forecasts. Promptly identify and communicate any potential risks to business performance
• Monitor and analyze warehouse stock levels for retailers/clients to ensure they meet targeted stock cover levels
• Supervise and track payments, claims, and credit notes, promptly notifying the Commercial Sales Manager of any issues
• Compile a monthly summary of new products for client order recommendations
• Collaborate with the Commercial Area Manager to track monthly Sell-in versus forecasts for both products and point-of-sale materials (POSM)
• Maintain and distribute updated price lists for new products and ensure alignment with brand priorities and recommendations. Update the Guerlain order form accordingly
• Ensure that all POSM and Merchandising items are ordered and received on time
• Compile novelties list per agent on a quarterly basis and communicate with Regulatory team to ensure products registration in each markets

Key Accounts management support

• Monthly ICF (Item creation file) for novelties to share with Retailers for SKUs registration
• Analysis of SOH per market, definition of return list and coordination of retailers & agents on operational execution (collection, destruction, credit note)
• Coordinate between Trade marketing team, Supply team and retailer availability of samples/GWPs for thematic

Budget & Expenses Follow-up

• A&P follow up to be in line with budget
• Creation of POs in SAP and coordination with LVMH Finance team for invoice payment
• Support the Commercial Sales Manager in Expenses and follow up: building a file and tracker to follow expenses vs budget and share any alert to Commercial Area Manager

Trade Activities

• Collaborate with the Merchandising team and Retailer Managers, trade marketing and brand managers to organize orders for POSM, testers, etc., ensuring flawless execution in-store.
• Monitor the trade-plan to ensure that the timeline is being followed through to avoid any delays
• Monitor inventory levels in each location to ensure the most optimal assortment based on requirements
• Capable of collaborating with various accounts and stakeholders throughout the region

Profile

• Education: bachelor’s or master’s degree in business management or Equivalent
• Language: fluent in English and French. Arabic is a plus
• Computer skills: excellent in Microsoft Office, Excel, and Powerpoint. SAP and PowerBi knowledge is a plus
• Good knowledge of Luxury and Beauty industry
• Minimum of 2-3 years’ experience in a supply-chain, or business analysis role
• Ability to multitask while managing priorities
• Analytical skills and business oriented. Very good sense of details and rigor, proactive and autonomous attitude
Team worker and team spirit. Excellent interpersonal skills