Sales Coordinator

Job Title: Technical Sales Coordinator / Tender & Authority Coordinator

Company: ElegantQubes Decoration LLC
Division: Exhibitions, Events & Interior Fit‑Out
Location: Dubai, UAE
Employment Type: Full-Time

About ElegantQubes Decoration LLC

ElegantQubes Decoration LLC delivers premium exhibition stands, event solutions, and interior fit‑out projects, working with government entities, semi‑government organizations, and international clients. Our projects require strong technical documentation, authority approvals, tender compliance, and executive-level coordination.

Role Overview

We are seeking a highly organized Technical Sales Coordinator with strong experience in technical submittals, authority approvals, tender registrations, and sales documentation, who can also support the CEO’s office. The role is central to ensuring winning tenders, compliant submissions, smooth sales coordination, and structured document control.

This position requires someone who understands exhibitions, events, and interior fit‑out workflows and can comfortably coordinate between sales, design, projects, authorities, and executive management.

Key ResponsibilitiesTechnical Submittals & Authority Coordination

• Prepare and manage technical submittals including drawings, materials, method statements, samples, and compliance documents.
• Coordinate with authorities and venue approvals (exhibition organizers, municipalities, civil defense, mall management, event venues, etc.).
• Maintain authority requirements, submission timelines, revision tracking, and approvals log.
• Follow up approvals and ensure compliance with project and authority regulations.

Tender Registration & Submission

• Handle company registration and pre-qualification on government and private tender platforms.
• Manage end‑to‑end tender submission processes including:
• Technical documents
• Commercial forms
• Compliance statements
• Company credentials
• Coordinate with sales, estimation, and design teams to compile complete tender packages.
• Track tender deadlines, clarifications, addendums, and result notifications.

Sales Coordination & Support

• Support the sales team with:
• Proposal preparation
• Client presentations
• Tender documents
• Contracts and LOAs
• Maintain sales records, pipelines, approvals, and client documentation.
• Coordinate internally to ensure offers are aligned with approvals, costing, and scope.

Document Control & Systems

• Act as Document Controller for sales, tender, and executive documents.
• Maintain organized digital filing for:
• Tenders
• Authority approvals
• Client contracts
• Company legal and compliance documents
• Ensure version control, confidentiality, and audit readiness.

CEO Office & Executive Support

• Support the CEO with:
• Executive correspondence
• Meeting preparation and follow-ups
• Document review and coordination
• Confidential reporting and summaries
• Coordinate between CEO, sales, projects, and external stakeholders to ensure timely communication.
• Maintain professional handling of sensitive and high-level information.

Qualifications & Experience

• Bachelor’s degree in Engineering, Architecture, Business Administration, or related field.
• 3+ years of experience in exhibitions, events, or interior fit‑out in the UAE.
• Strong experience with:
• Technical submittals
• Authority approvals
• Tender platforms and submissions
• Sales coordination
• Prior experience as Sales Coordinator, Technical Coordinator, or Executive Assistant is highly preferred.

Key Skills & Competencies

• Excellent organizational and documentation skills
• Strong understanding of UAE authority procedures and tender requirements
• Clear communication and professional writing skills
• High attention to detail and deadline control
• Ability to handle confidential executive tasks
• Proficient in MS Office, AutoCAD (basic understanding), PDF tools, and online tender portals

What We Offer

• Competitive salary package
• Exposure to government, semi‑government, and international projects
• Direct experience working with senior leadership
• Career growth into Commercial Manager / Operations / Executive Office roles

Job Type: Full-time

Pay: AED4,000.00 - AED8,000.00 per month