Sales & Marketing Assistant

Join Rehurricane Enterprises dba The RFP Success® Company team! We are currently seeking an experienced part-time Sales & Marketing Assistant to join our team.

This is your opportunity to work with a growing and innovative company who is shaking up the status quo! The RFP Success® Company offers RFP (Request for Proposal) response support to small and mid-market companies. With over half a billion in State, Local & Higher Education contract wins under our belts, we're proving that "getting out of the box" equals BIG contract wins for our clients.

You will join a small, yet cohesive and collaborative team who thrives on having fun, actively participates in community events (those who are local), genuinely cares for one another and loves dogs.

We're seeking the best-of-the-best that is also a fit for our culture!

Join Us! Learn more about The RFP Success Company at www.theRFPSuccessCompany.com

GENERAL POSITION SUMMARY

The Sales & Marketing Assistant provides day-to-day support for sales, marketing and client services functions. This role helps ensure projects, campaigns, and proposals are polished and delivered on time. This role assists with content creation, CRM upkeep, proposal and contract preparation, reporting, event/webinar coordination, and general project management tasks in Asana.

JOB SCOPE

The Sales & Marketing Assistant works closely with the Marketing Specialist and collaborates across sales, operations, and client services teams. This role provides hands-on support to ensure deadlines are met, projects stay on track, and deliverables reflect a high level of quality.

Part-time: up to 20hrs per week

ESSENTIAL FUNCTIONS

Marketing

• Create ads, flyers, newsletters, and other marketing materials in Canva
• Build and refine PowerPoint presentations for sales, marketing, and other company needs
• Monitor Asana projects, ensuring tasks stay on schedule with timely reminders to the team
• Regularly audit and maintain links across campaigns, ensuring accuracy and functionality
• Keep shared drives updated with the latest marketing collateral, sales decks, and case studies
• Gather competitor insights, industry trends, SEO keyword data, and other research to support marketing and procurement initiatives
• Post and schedule content across social media platforms, email newsletters, and campaigns
• Draft blogs, social media captions, and ad copy (often with guidance/templates provided)
• Coordinate logistics, create invitations, manage registrations, and provide online support during webinars
• Track and report website traffic, email performance, ad spend, and social media engagement

Sales

• Enter, update, and track leads in the CRM to maintain accurate sales pipelines
• Keep contact records, opportunities, and deal stages up to date
• Draft follow-up emails, schedule calls/meetings, and send timely reminders to prospects an clients
• Assist with creating and formatting sales proposals, preparing presentation decks, and ensuring materials are polished and client-ready
• Generate weekly/monthly sales reports on pipeline activity, closed deals, and conversion rates
• Assist with preparing client contracts and invoices, tracking signatures and payments
• Respond promptly to inbound inquiries and provide professional, timely support

Misc Roles & Responsibilities

• Assist with creating and maintaining sales and marketing SOPs

MARGINAL FUNCTIONS

• Keeps team and management updated on assignment progress using company provided tools such as Slack, calendars, Asana, etc.
• Respond promptly to communications, typically within 30 minutes for internal team messages and within 24 hours for client or external inquiries
• Provide occasional support for planned trainings, conferences, or client events (nominal travel required)
• Performs other duties as assigned

KNOWLEDGE, SKILLS, ABILITIES AND OTHER REQUIREMENTS

Required

• 1–3 years of experience in sales support, marketing coordination, or administrative support
• Familiarity with Slack, Asana, and Canva
• High-level proficiency in Microsoft Word, Excel, PowerPoint, and SharePoint
• Exceptional communication skills—verbal, written, and visual
• A strong eye for visual layout and attention to detail
• Self-motivated, highly resourceful, and quick to learn new tools or processes
• Comfortable working independently in a remote team while also working collaboratively with the team
• Ability to manage multiple tasks and deadlines without dropping the ball
• A proactive communicator who asks questions, seeks clarity, and follows through

Bonus Points If You Have:

• Experience with email marketing platforms (e.g., GoHighLevel, ActiveCampaign, ConvertKit, etc.) and CRMs (HubSpot, Salesforce, or similar)
• Worked in a small business or startup environment
• Familiarity with sales proposal creation
• Experience in analytics or reporting
• Experience in using AI to improves systems and processes

SUPERVISORY RESPONSIBILITY

• This position has no supervisory responsibility

A Few of the Core Values for the Company You’ll be Working For:

• We adore honesty - We aren’t sugar coaters. If that’s what you need, we aren’t your people. We are kindly direct and honest, because we want to get our clients what they need efficiently and effectively. We don’t like to waste their time or ours.
• We love to have fun - We don’t take ourselves too seriously and we love to laugh. If we stop having fun, something’s wrong.
• Get Sh!t Done - We are movers and shakers and scrappy as hell. We don’t wallow in missteps. We make quick and informed decisions, learn from our mistakes, and solve unique challenges to get more done in a day than most.
• Take Radical Ownership - There’s no “that’s not my job.” When needed, we’re an all-hands-on-deck team. We ask for help, and we offer our help.

What to Expect Next:

Apply here on Indeed, including our mandatory application screening questions. Cover pages help to understand why you feel aligned with our company, values and culture. We will review your resume and be in touch if you meet our qualifications! Well-qualified clients may be asked to complete a writing assignment and take a DISC assessment during our interview process.

Job Type: Part-time

Pay: $20.00 - $30.00 per hour

Application Question(s):

• Do you have at least 1 year of experience in sales support, marketing coordination, or administrative support?
• What is your experience using Canva to create marketing materials?
• Have you used a CRM system (such as HubSpot, Salesforce, or similar) to help manage leads or contacts?

Work Location: Remote