Sales & Projects Coordinator – Lighting Division

Job Summary

We are seeking a proactive, confident, and detail-oriented Sales & Projects Coordinator to join our sales team. This role is primarily sales-focused and involves visiting consultants, contractors, interior designers, and client offices to identify and secure new project opportunities.

Your main role will be sales-related: conducting client visits, building relationships, collecting and organizing contact and project data, and managing follow-ups through all communication channels. Alongside this, you will assist with quotation preparation, technical submittals, lighting calculations, site work supervision, and various operational support duties when needed.

Main Duties & Responsibilities

Primary Responsibilities (Daily / Weekly Work)

1. Client Engagement & Outreach

• Visit offices of potential clients such as contractors, consultants, designers, or end clients.
• Try to connect with someone in a decision-making position.
• Gather basic information on current or upcoming projects.
• Record all details consistently using a standard form or checklist.
• Note and document project sites or signage when seen.

2. Information Management

• After each visit, organize and store the collected data clearly.
• Maintain a structured folder system for each company or contact.
• Keep records of conversations and project updates.

3. Follow-Up & Communication

• Use email templates for consistent follow-ups.
• Follow up with phone calls and possibly WhatsApp messages.
• Reconnect periodically, especially with active or promising leads.

4. Project Tracking & Planning

• Regularly update a project tracking sheet with new leads, updates, or observations.
• Use this sheet to plan your follow-up schedule and prioritize active opportunities.

5. Inquiry Management

• Respond quickly and professionally to new inquiries.
• Organize all received documents and communications clearly.
• Coordinate internally to provide pricing or proposals, then send them to the client.
• Update the project status once a proposal is sent.

6. Ongoing Project Follow-Up

• Stay in touch with clients based on the project stage (early discussion, tender, awarded).
• Adjust the tracking list as projects progress or shift status.

Secondary Responsibilities (Occasional / As Needed)

1. Quotation & Project Estimation

• Review inquiries and BOQs, contact clients for missing information.
• Send pricing requests to sub-suppliers/manufacturers.
• Prepare quotations in LTC templates and update internal price lists.
• Estimate quantities from drawings or BOQs.

2. Technical Submittals

• Prepare datasheets, comparison sheets, product catalogs, lighting calculations.
• Assemble complete technical submittals with all company documents.
• Export and submit digitally (with CD or drive) and prepare transmittal documents.

3. AutoCAD & Graphics Work

• Assist with lighting layout design in AutoCAD.
• Apply feedback from management on final layout.
• Use tools like Photoshop, SketchUp, or 3Ds Max when visual presentation is needed.
• Calculate quantities from lighting layouts and prepare BOQ.

4. Lighting Calculations

• Use DIALux or Relux to run simple lighting calculations.
• Coordinate with manufacturers for IES/LDT files and technical support.

5. Site Supervision / Commissioning

• Visit sites when required to support installation and supervise lighting-related work.
• Communicate installation methods and ensure compliance.
• Participate in final project commissioning and report issues.

6. Shipping Coordination (Rare)

• Assist in shipment estimation, weight and volume calculation.
• Create packing lists and invoices if needed.

7. General Support

• Track and manage lighting samples in the office.
• Update stock status occasionally.
• Submit daily reports and assist management as required.

Skills

Required Skills & Qualifications

UAE Drivers License: Required (MUST)

Must-Have Skills:

• Sales Communication: Highly confident, persuasive, and professional verbal and written English communication.
• Fluent in English (written and spoken) – this is a strict requirement.
• Sales Tactics: Strong interpersonal skills, ability to build relationships and generate trust with clients.
• Data Management: Organized, methodical, and attentive to documentation and filing.
• CRM or Excel Proficiency: Able to maintain and update records efficiently.

Software Knowledge:

• Microsoft Excel, Word, Outlook, PowerPoint (strong proficiency required)
• AutoCAD (basic level is acceptable)
• DIALux / Relux (preferred)
• Adobe Photoshop, (basic to intermediate preferred)

Preferred (Bonus) Skills

• Knowledge of lighting fixtures, lighting terms, applications, and industry trends.
• Understanding of the UAE construction industry (consultant and contractor ecosystem).
• Hindi language skills (preferred).
• Familiarity with project cycles: inquiry → quotation → submittal → order → follow-up → delivery.

Personal Attributes

• Self-motivated and proactive.
• Strong time management and planning skills.
• Excellent team player, yet able to work independently.
• Reliable, punctual, and detail-focused.
• Positive attitude, willing to learn and grow within the company.

Education & Experience

• Bachelor’s degree in Business, Marketing, Sales or a related field (preferred)
• 1–3 years of experience in sales or client-facing roles, preferably in lighting, construction, or related industries
• Fresh graduates with strong communication skills and a passion for sales are welcome to apply

Languages Required

• Must: Excellent English (spoken & written)
• Preferred: Hindi , Malayalam & Arabic

Benefits

• Company Visa
• Medical Insurance
• Company Car
• Annual Leave

Job Types: Full-time, Permanent

Job Type: Full-time

Pay: From AED3,000.00 per month

Application Question(s):

• 100K AED Sales target per month.
• Willing to Accept AED 3,000 Salary + High Commission on sales?
• Self Sponsor Visa/ Visit visa or cancelled Visa for at least 3 months validity

Experience:

• project sales: 1 year (Required)

License/Certification:

• UAE Driving License (Required)

Location:

• Dubai (Preferred)