Sales & Purchasing Admin

Job Title: Sales & Purchasing Admin

Location: Independence, OH (On-Site, Office)

Schedule: Full-Time | Monday–Friday | 8:30am – 5:00pm

Company Overview: Ever wonder where your favorite deep discount stores like Marc’s or Ollie’s source their amazing deals? Look no further! XS Merchandise is a thriving wholesale liquidation company with over three decades of continuous growth. We buy excess, discontinued, and closeout merchandise from companies like Clorox, Energizer, and GE, and resell to deep-discount stores across North America. An industry leader known for commitment to quality and great value products. If you're ready to thrive in a fast-paced, fun, and tight-knit organization that values continuous improvement, XS Merchandise is the place for you.

Position Overview: As the Sales & Purchasing Admin, you’ll play a key role in supporting both our sales and purchasing departments. Reporting directly to the President, Senior VP of Finance, and the Sales & Purchasing team, you’ll be responsible for managing order entry, maintaining product records, and assisting with showroom and trade show preparation. This is a hands-on, detail-driven role that requires strong computer skills, excellent communication, and the ability to thrive in a fast-paced wholesale environment.

Qualifications:

• Excellent communication and organizational skills
• Experience in prioritizing multiple business tasks in a deadline-driven setting
• Great computer skills; proficiency in Microsoft Excel required
• Highly detail-oriented with strong follow-through
• Experience in a sales or purchasing support role preferred
• Comfortable working in a fast-paced, team-oriented environment
• Strong problem-solving skills and ability to adapt quickly to changing priorities
• Required travel to Chicago showroom 6-8 times per year, Las Vegas 2 times per year
• Ability and willingness to lift boxes up to 25 lbs for showroom setup

Key Responsibilities

• Sales and purchase order entry
• Creating quote sheets to support sales staff
• Entering receiving reports and verifying order quantities and pricing
• Completing customer-specific new item setup forms for major national retailers
• Coordinating and shipping product samples via UPS directly to customers
• Supporting showroom setup and attending trade shows
• Update and verify pricing and product records
• Facilitate communication between XS sales team and customer buying teams
• Assist with showroom setup (including Chicago and Las Vegas)
• Run reports and complete various data entry and administrative tasks
• Answer phones and provide general office support when needed

What We Offer:

• Career Development: Opportunities for advancement within a growing company.
• Competitive Compensation: We offer competitive pay, recognizing and rewarding your dedication and contributions.
• Dynamic Work Environment: Join a fun, tight-knit team that values collaboration, innovation, and continuous improvement.

If you are organized, detail-oriented, and ready to contribute to a growing wholesale company in a hands-on support role, we’d love to hear from you! Apply today to join XS Merchandise and become part of a team that values hard work, growth, and success.

XS Merchandise is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Experience:

• Admin: 2 years (Required)

Ability to Commute:

• Independence, OH 44131 (Required)

Work Location: In person